Administrative Assistant

Lanigan & Associates; Tallahassee (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

Lanigan & Associates, P.C. seeks an experienced, eager Administrative Support professional to join our Tallahassee, Florida office. The role includes tax return assembly, file maintenance, correspondence preparation, client invoicing, and assisting in client relationships.

We value individuals who want to learn tax preparation for individuals and small businesses, work well both independently and in a team, and manage time effectively with discretion for confidential information.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational abilities with attention to detail and deadlines.
• Basic bookkeeping knowledge or willingness to learn bookkeeping concepts.

Responsibilities

• Assist in tax return assembly and client-related paperwork.
• Maintain electronic files, scanning, and correspondence preparation.
• Process client invoices and collections, supporting the billing cycle.
• Support in maintaining a productive work environment and client relationships.

Skills

Written & verbal communication

Organization & multitasking

Attention to detail

Bookkeeping basics

Independent & collaborative work

Professional client demeanor

Time management

Confidential information handling

Adaptability

Education

High School Diploma

Job description

Lanigan & Associates, P.C., a regional CPA and consulting firm, seeks an experienced, eager, and detail-oriented individual to join our Administrative Support Team in our Tallahassee, Florida office location.

Position Description

This position is full time consisting of a 40-hour work week (flexible schedule possible). Administrative Support Staff provide an important role in assisting all levels of professional accounting staff from Junior Staff to Partners. The typical responsibilities include tax return assembly, electronic file maintenance and scanning, correspondence preparation, client invoicing and collecting, and assisting in maintaining an efficient and productive work environment. This position plays an essential part in the servicing of clients and must be able to assist in the maintenance and development of client relationships.

Preferably candidate would have desire to advance and learn tax preparation for both individuals and small businesses.

Qualifications and Requirements

• High School Diploma
• Professional written and oral communication skills
• Excellent organizational skills, detail oriented, and the ability to multi-task
• Basic knowledge of bookkeeping and accounting (or desire and ability to learn)
• Ability to work both independently and in a team environment
• Professional demeanor with clients (in-person, phone, and email)
• Time management skills with attention to detail and deadlines
• high degree of discretion with confidential information

Lanigan & Associates, P.C. offers a competitive salary and a comprehensive benefits package.