Administrative Assistant

Tax Savings Advisors; Gainesville (GA); On-site; USD 32,000 - 40,000; Full time

Job summary

Tax Savings Advisors in Gainesville, GA is seeking a full-time on-site Administrative Assistant to manage daily office operations, answer calls, greet visitors, and handle mail. The role supports tax and financial engagements with preparation of documents and client files.

You will coordinate calendars, assist with data entry, and provide executive-level support as needed, while upholding confidentiality and accuracy in a fast-paced professional services environment.

Qualifications

• Strong administrative assistance and clerical skills including scheduling, filing, data entry, and document management.
• Professional phone etiquette and client communication experience.
• Experience with executive administrative support and calendar management.
• Proficient with office software and quick to learn new systems.
• High attention to detail and ability to manage multiple tasks in a fast-paced environment.
• Commitment to confidentiality and reliability with sensitive information.
• Experience in a professional services or financial office is beneficial.
• High school diploma required; related coursework or certification is a plus.

Responsibilities

• Answer and direct phone calls; greet visitors.
• Schedule appointments and maintain calendars.
• Organize client files and support document prep for tax engagements.
• Data entry and updating records in firm systems.
• Coordinate with team to ensure smooth workflow; support executive tasks.
• Maintain confidentiality and compliance in client interactions.

Skills

Scheduling

Filing

Data entry

Document management

Phone etiquette

Communication

Calendar management

Meeting coordination

Correspondence

Attention to detail

Confidentiality

Reliability

Education

High school diploma or equivalent

Office administration certificate

Tools

Microsoft Office

Google Workspace

Job description

Company Description

Tax Savings Advisors is a professional services firm focused on helping individuals and businesses optimize their tax strategies and financial planning. The team provides personalized guidance, compliance support, and proactive tax-saving solutions. Joining Tax Savings Advisors offers the opportunity to work in a detail-oriented environment where accuracy and client service are highly valued. Team members collaborate closely to deliver efficient, reliable support that strengthens long-term client relationships.

Role Description

This is a full-time, on-site Administrative Assistant role based in Gainesville, GA. The Administrative Assistant will manage daily office operations, including answering and directing phone calls, greeting visitors, and handling incoming and outgoing mail. Responsibilities include scheduling appointments, maintaining calendars, organizing client files, and supporting document preparation for tax and financial engagements. The role also involves assisting with data entry, updating records in firm systems, and coordinating with team members to ensure smooth workflow. The Administrative Assistant will provide executive-level support as needed, maintain a professional reception area, and uphold confidentiality and compliance standards in all client interactions.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including scheduling, filing, data entry, and document management.
• Professional Phone Etiquette and Communication skills for interacting with clients, vendors, and internal team members.
• Experience with Executive Administrative Assistance, supporting leadership with calendar management, meeting coordination, and correspondence.
• Proficiency with office software (e.g., "Microsoft Office or Google Workspace") and comfort learning new systems and tools.
• High attention to detail, strong organizational skills, and the ability to prioritize multiple tasks in a fast-paced environment.
• Commitment to confidentiality, accuracy, and reliability when handling sensitive client and financial information.
• Prior experience in a professional services, tax, accounting, or financial office environment is beneficial.
• High school diploma or equivalent required; additional coursework or certification in office administration or business is a plus.