Detail-Oriented Administrative Assistant

Asplundh Careers; Shawnee (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Asplundh Tree Expert, LLC is seeking an Administrative Assistant in Wewoka, OK to support daily office operations and coordinate communications across departments.

The role involves processing purchasing card expense reports, invoices, scheduling interviews, coordinating drug testing, verifying payroll/per diem information, and handling confidential material with professionalism. A detail‑oriented, proactive individual will thrive here.

Qualifications

• Sounds judgment, initiative, and the ability to work independently and manage tasks.
• Strong communication and collaboration with personnel, management, and clients, including professional phone etiquette.
• Strong organizational, calendar, time-management, and scheduling skills to meet deadlines.
• Ability to write clear, professional emails, letters, reports, and other documents consistent with the company brand identity.
• Proficiency with Microsoft Office and knowledge of standard office procedures and equipment.
• Ability to handle confidential information responsibly.

Responsibilities

• Process purchasing card expense reports, invoices, and basic accounting tasks.
• Submit invoices to Corporate Accounts Payable for processing.
• Coordinate interviews for new hires and rehires with local supervisors.
• Schedule drug testing for new employees.
• Verify payroll and per diem information with management and submit it for processing.
• Perform additional administrative duties as assigned.

Skills

Communication skills

Organization

Email writing

Confidential data handling

Phone etiquette

Tools

Microsoft Office

Office equipment

Job description

Asplundh Tree Expert, LLC is seeking an Administrative Assistant in Wewoka, OK to support daily office operations and coordinate communications across departments.

The role involves processing purchasing card expense reports, invoices, scheduling interviews, coordinating drug testing, verifying payroll/per diem information, and handling confidential material with professionalism. A detail‑oriented, proactive individual will thrive here.