Administrative Assistant

Asplundh Careers; Shawnee (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Asplundh Tree Expert, LLC is seeking an Administrative Assistant in Wewoka, OK to support daily office operations and coordinate communications across departments.

The role involves processing purchasing card expense reports, invoices, scheduling interviews, coordinating drug testing, verifying payroll/per diem information, and handling confidential material with professionalism. A detail‑oriented, proactive individual will thrive here.

Qualifications

• Sounds judgment, initiative, and the ability to work independently and manage tasks.
• Strong communication and collaboration with personnel, management, and clients, including professional phone etiquette.
• Strong organizational, calendar, time-management, and scheduling skills to meet deadlines.
• Ability to write clear, professional emails, letters, reports, and other documents consistent with the company brand identity.
• Proficiency with Microsoft Office and knowledge of standard office procedures and equipment.
• Ability to handle confidential information responsibly.

Responsibilities

• Process purchasing card expense reports, invoices, and basic accounting tasks.
• Submit invoices to Corporate Accounts Payable for processing.
• Coordinate interviews for new hires and rehires with local supervisors.
• Schedule drug testing for new employees.
• Verify payroll and per diem information with management and submit it for processing.
• Perform additional administrative duties as assigned.

Skills

Communication skills

Organization

Email writing

Confidential data handling

Phone etiquette

Tools

Microsoft Office

Office equipment

Job description

Description

Job Title: Administrative Assistant

Location: Wewoka, OK

Reports to: Region Manager

About Us: Asplundh Brush Control, LLC, was established in 1956 to provide heavy clearing and right-of-way access services to the power delivery industry. We are committed to delivering excellent value, service, and innovative solutions to utility customers and industry partners across the country.

The Administrative Assistant plays an essential role in supporting our team and helping departments operate smoothly. This opportunity is ideal for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We would like to hear from you if you are organized, proactive, and ready to grow with us.

Overview

The Administrative Assistant manages daily office operations, coordinates communications, and provides clerical support to keep teams organized and efficient.

Responsibilities

• Process purchasing card expense reports, invoices, and basic accounting tasks
• Submit invoices to Corporate Accounts Payable for processing
• Coordinate interviews for new hires and rehires with local supervisors
• Schedule drug testing for new employees
• Verify payroll and per diem information with management and submit it for processing
• Perform additional administrative duties as assigned

Qualifications

• Sound judgment, initiative, and the ability to work independently and manage assigned tasks
• Strong communication and collaboration skills with personnel, management, and clients, including professional phone etiquette
• Strong organizational, calendar, time-management, and scheduling skills to meet deadlines
• Ability to write clear, professional emails, letters, reports, and other documents consistent with the company’s brand identity
• Proficiency with Microsoft Office and knowledge of standard office procedures and equipment
• Ability to handle confidential information responsibly

Preferred Qualifications

• Knowledge of utility or heavy construction industry

Pre-Screen

• Upon receiving an offer, candidates may be required to complete and pass a pre-employment drug screen, background check, and/or motor vehicle record (MVR) check

Travel Requirements

• MInimal

License and Certification

• A valid driver’s license is required

Physical Requirements & Work Conditions

• Sitting: Ability to sit for extended periods, typically 5 to 7½ hours per day, while working at a computer or answering phones
• Lifting and Carrying: Ability to frequently lift and move items weighing up to 10 lbs. and occasionally lift items weighing up to 25 lbs., including boxes of paper, office supplies, and files
• Standing, Walking, Bending, and Reaching: Ability to stand or walk short distances of 5 to 30 feet, typically for less than 1 to 2 hours per day, and occasionally bend, reach, stretch, kneel, or crouch to operate equipment, retrieve files, access supplies, and complete office tasks
• Hand and Finger Dexterity: Ability to frequently use hands and fingers for keyboarding, writing, fine motor tasks, and operating office equipment

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

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Important Information for Applicants

• Asplundh Tree Expert, LLC and its family of companies are Equal Opportunity Employers. We consider all qualified applicants without regard to any legally protected characteristic.
• If you require reasonable accommodation during the application or hiring process, please contact our ADA Coordinator at 1-800-248-8733, ext. 3656.
• Employment offers are contingent upon successful completion of applicable pre-employment requirements, which include background screening, drug testing, and employment eligibility verification.
• Compensation determination is based on market data, job scope and individual qualifications.
• We offer a competitive total rewards package inclusive of health and welfare and retirement benefits, as well as paid time off and holiday pay benefits.
• Unsolicited resumes without an executed agency agreement become the property of the company.