Detail-Oriented Admin Assistant: Payroll & Projects

L2 Specialties, Inc.; California; On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Job summary

L2 Specialties, Inc. in Santa Ana, CA is seeking an Administrative Assistant (Full Time) to support day-to-day operations, assist with payroll reports, basic accounting and client interface across departments. This entry-level role emphasizes organization, reliability and a willingness to learn.

You will interact with multiple teams, process timecards, prepare documents, and help maintain records. The position offers benefits and a typical 8-5 schedule, with telecommuting eligibility after a

Qualifications

• Bachelor's degree preferred or equivalent work experience.
• Valid California driver's license with clean record.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Reside within 15 miles of L2 Specialties, Inc.
• Experience with Sage accounting software or similar is a plus.

Responsibilities

• Process with certified payroll and labor reporting (experience is a plus).
• Process employee timecards and expense reports.
• Prepare and track pre-liens, insurance certificates, and project-specific safety documentation.
• Support Accounts Receivable collections and Accounts Payable tasks
• Process new job bookings and maintain project-related records.
• Create and distribute weekly/monthly reports using Sage accounting software.
• Coordinate project badging requirements.
• Maintain employee records and new hire onboarding.
• Prepare closeout documents and warranty packages.
• Manage and keep records related to L2 Safety Program
• Manage business license acquisitions and renewals.
• Manage PTO calendar and reporting for payroll
• Manage vendor sample requests and maintain sample inventory.

Skills

Attention to detail

Teamwork

Communication

Self-motivation

Organization

Education

Bachelor's degree preferred or equivalent experience

Tools

Sage accounting

Microsoft Office

Job description

L2 Specialties, Inc. in Santa Ana, CA is seeking an Administrative Assistant (Full Time) to support day-to-day operations, assist with payroll reports, basic accounting and client interface across departments. This entry-level role emphasizes organization, reliability and a willingness to learn.

You will interact with multiple teams, process timecards, prepare documents, and help maintain records. The position offers benefits and a typical 8-5 schedule, with telecommuting eligibility after a