Administrative Assistant

L2 Specialties, Inc.; California; On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Job summary

L2 Specialties, Inc. in Santa Ana, CA is seeking an Administrative Assistant (Full Time) to support day-to-day operations, assist with payroll reports, basic accounting and client interface across departments. This entry-level role emphasizes organization, reliability and a willingness to learn.

You will interact with multiple teams, process timecards, prepare documents, and help maintain records. The position offers benefits and a typical 8-5 schedule, with telecommuting eligibility after a

Qualifications

• Bachelor's degree preferred or equivalent work experience.
• Valid California driver's license with clean record.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Reside within 15 miles of L2 Specialties, Inc.
• Experience with Sage accounting software or similar is a plus.

Responsibilities

• Process with certified payroll and labor reporting (experience is a plus).
• Process employee timecards and expense reports.
• Prepare and track pre-liens, insurance certificates, and project-specific safety documentation.
• Support Accounts Receivable collections and Accounts Payable tasks
• Process new job bookings and maintain project-related records.
• Create and distribute weekly/monthly reports using Sage accounting software.
• Coordinate project badging requirements.
• Maintain employee records and new hire onboarding.
• Prepare closeout documents and warranty packages.
• Manage and keep records related to L2 Safety Program
• Manage business license acquisitions and renewals.
• Manage PTO calendar and reporting for payroll
• Manage vendor sample requests and maintain sample inventory.

Skills

Attention to detail

Teamwork

Communication

Self-motivation

Organization

Education

Bachelor's degree preferred or equivalent experience

Tools

Sage accounting

Microsoft Office

Job description

Administrative Assistant (Full Time, Entry Level and/or some experience)

3613 W. MacArthur Blvd, Suite 611

Santa Ana, CA. 92704

Department: Administration

Reports to: Director of Administration

Overview

L2 Specialties is seeking an enthusiastic, detail-oriented and motivated individual to join our administrative team!This is an excellent opportunity for someone who is a self-starter, eager to learn, build professional skills, and grow within a collaborative work environment.The Administrative Assistant plays an important role in supporting day-to-day operations, works closely across all departments and learns to take the lead on administrative duties, payroll report, basic accounting and interfacing with internal and external clients.

Key Responsibilities

• Process with certified payroll and labor reporting (experience is a plus).
• Process employee timecards and expense reports.
• Prepare and track pre-liens, insurance certificates, and project-specific safety documentation.
• Support Accounts Receivable collections and Accounts Payable tasks
• Process new job bookings and maintain project-related records.
• Create and distribute weekly/monthly reports using Sage accounting software.
• Coordinate project badging requirements.
• Maintain employee records and new hire onboarding.
• Prepare closeout documents and warranty packages.
• Manage and keep records related to L2 Safety Program
• Manage business license acquisitions and renewals.
• Manage PTO calendar and reporting for payroll
• Manage vendor sample requests and maintain sample inventory.

In addition, the position fills a supporting role for the following overall Administrations Departmental responsibilities:

• Greet guests and manage inbound calls.
• Inbound/Outbound parcel handling (US Mail, FedEx, UPS, etc.).
• Prequalification documents and vendor credit applications.
• Coordinate equipment needs such as maintenance, phones, computers, and office electronics.
• Support general office needs and supply management.
• Contribute to occasional office event planning.

Hours

Full time (Monday through Friday, 8AM-5PM).Eligible employees may participate in the Company's "occasional telecommute" policy after 1 year of service

Compensation

$50,000 through $60,000 annual salary depending on qualifications.L2 Specialties offers a medical, dental and vision plan and retirement plans for eligible employees.

Terms of employment

At-will.

About L2 Specialties

L2 Specialties is a well-established small business in the commercial construction industry, specializing in movable partitions and folding door systems, along with other architectural specialty products. For more than 25 years, we have partnered with many of Southern California's most respected architects and general contractors. Our team is known for its responsiveness, accuracy, and commitment to delivering exceptional service- both to our clients and to one another. We invite you to explore our website and get to know our team, many of whom have built long careers with us. Their tenure reflects the strong, supportive culture that makes L2 Specialties a great place to work.

Core Competencies

• High Accuracy & Attention to Detail – Produces precise, thorough work with consistency.
• Strong Work Ethic & Enthusiasm – Driven to complete tasks, support teammates, and deliver exceptional customer service.
• Self-Starter with Team Orientation – Motivated to succeed independently while collaborating effectively within a team.
• Highly Organized & Able to Multi-Task – Manages multiple priorities while maintaining quality and meeting deadlines.
• Continuous Learner – Willing to learn new skills, take initiative, and proactively seek out information when needed.

Qualifications

• Bachelor's degree is preferred although an associates degree or equivalent work experience will be considered.
• Have a valid California driver's license & clean driving record.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Reside within 15 mile radius of L2 Specialties, Inc.
• Experience in Sage accounting software (or similar), certified payroll and commercial construction administration is considered a plus

Candidates are encouraged to learn more about the Company by visiting www.L2Specialties.com