Design Studio Project Coordinator: Operations & Scheduling

Irvine Company Chicago; Newport Beach (CA); On-site; USD 77,000 - 98,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Health benefits

Job summary

Irvine Company Apartment Communities is seeking a Project Coordinator - Design Studio to serve as the central administrative liaison for the design team, overseeing daily office operations and providing project support for apartment development design studio.

You will manage status reporting, coordinate design reviews, and facilitate cross-departmental communication to ensure operational efficiency and schedule alignment.

Qualifications

• 3+ years of multifamily project management support or equivalent combination of education and experience.
• Bachelor's degree preferred.

Responsibilities

• Execute daily office operations including inventory management, equipment maintenance coordination, and expense report administration.
• Support the weekly design review process by preparing agendas, tracking consultant deliverables, and ensuring timely meeting information.
• Ensure accurate tracking in the Apartment Design Project Status Report by integrating weekly updates and constructing management packages.
• Assist in tracking submittals and samples against the project schedule and manage design samples storage.
• Coordinate travel arrangements and division-wide events with internal departments and external vendors.
• Cross-train, onboard new staff, and assist with office moves as needed to support the admin team.
• Develop apartment unit and amenity programming tables to support data-driven decisions.
• Maintain proactive communication with Design VPs and other key stakeholders.

Skills

Verbal and written communication

Education

Bachelor's degree preferred

Tools

Gmail

Slides

Docs

Sheets

Job description

Irvine Company Apartment Communities is seeking a Project Coordinator - Design Studio to serve as the central administrative liaison for the design team, overseeing daily office operations and providing project support for apartment development design studio.

You will manage status reporting, coordinate design reviews, and facilitate cross-departmental communication to ensure operational efficiency and schedule alignment.