Design Studio Project Coordinator

Design Collaborative; Fort Wayne (IN); On-site; USD 42,000 - 65,000; Full time

Job summary

Design Collaborative seeks an organized Project Coordinator to support Studio Leaders and Project Managers. You will ensure procedures are followed, deliverables stay on track, and coordination between design teams, clients, and contractors is seamless.

The role emphasizes service orientation and excellence in a collaborative studio environment. Responsibilities include documenting project data in Newforma and Ajera, preparing meetings, handling contract docs, and maintaining files.

Qualifications

• 2–4 years of admin support experience; AEC experience preferred
• Strong organizational and interpersonal skills
• Ability to coordinate with design teams, clients, contractors
• Detail oriented with service mindset and initiative
• Proficient in Newforma, Ajera, Revit, Bluebeam, and MS Office

Responsibilities

• Document project information in Newforma, Ajera, and other locations; ensure accuracy
• Schedule and participate in project kickoff and check-in meetings
• Assist in drafting and distributing deliverables; ensure QA standards are met
• Draft/edit/execute contract documents from award to closeout
• Lead AHJ plan review applications with PM support
• Log and distribute submittals, RFIs, and other docs to team members
• Produce project update reports for project team and client as needed
• Coordinate onboarding/offboarding and IT helpdesk interactions
• Support studio leaders with scheduling, PTO, and project assignments
• Provide training on firm tools (Newforma, Ajera, Helpdesk, Bluebeam, MS Office)

Skills

Organizational skills

Interpersonal skills

Communication skills

Teamwork

Problem solving

Adaptability

Attention to detail

Tools

Newforma

Ajera

Revit

Bluebeam Revu

MS Office

Job description

Design Collaborative seeks an organized Project Coordinator to support Studio Leaders and Project Managers. You will ensure procedures are followed, deliverables stay on track, and coordination between design teams, clients, and contractors is seamless.

The role emphasizes service orientation and excellence in a collaborative studio environment. Responsibilities include documenting project data in Newforma and Ajera, preparing meetings, handling contract docs, and maintaining files.