Apartment Design Project Coordinator

Irvine Company; Newport Beach (CA); On-site; USD 51,000 - 65,000; Full time

Benefits offered by this job

Paid time off

401(k) match

Health benefits

Job summary

Irvine Company Apartment Communities, a division of Irvine Company, is seeking a Project Coordinator - Design Studio to streamline day-to-day operations and support apartment development design activities.

You will help manage status reports, coordinate design reviews, track submittals, and facilitate cross-departmental communication to keep schedules aligned and information accurate.

Qualifications

• 3+ years of multifamily project management support.
• Excellent verbal and written communication skills.
• Proficiency with Google G Suite (Gmail, Docs, Sheets).

Responsibilities

• Execute daily office operations including inventory management, equipment maintenance coordination, invoice processing, and expense report administration.
• Support the weekly design review process by preparing agendas, tracking consultant deliverables, and ensuring timely, accurate meeting info.
• Track the Apartment Design Project Status Report by integrating weekly updates and assisting in management package preparation.
• Assist in tracking submittals and samples against the project schedule and organize design samples.
• Coordinate travel arrangements and division-wide events with internal departments and external vendors.
• Assist with onboarding new staff, cross-training, and office moves as needed.
• Maintain apartment unit and amenity programming tables to support data-driven decisions.
• Serve as a central liaison by maintaining proactive communication with Design Vice Presidents and stakeholders.

Job description

Irvine Company Apartment Communities, a division of Irvine Company, is seeking a Project Coordinator - Design Studio to streamline day-to-day operations and support apartment development design activities.

You will help manage status reports, coordinate design reviews, track submittals, and facilitate cross-departmental communication to keep schedules aligned and information accurate.