Project Coordinator - Design Studio ($37.31 - $47.21)

Irvine Company Chicago; Newport Beach (CA); On-site; USD 77,000 - 98,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Health benefits

Job summary

Irvine Company Apartment Communities is seeking a Project Coordinator - Design Studio to serve as the central administrative liaison for the design team, overseeing daily office operations and providing project support for apartment development design studio.

You will manage status reporting, coordinate design reviews, and facilitate cross-departmental communication to ensure operational efficiency and schedule alignment.

Qualifications

• 3+ years of multifamily project management support or equivalent combination of education and experience.
• Bachelor's degree preferred.

Responsibilities

• Execute daily office operations including inventory management, equipment maintenance coordination, and expense report administration.
• Support the weekly design review process by preparing agendas, tracking consultant deliverables, and ensuring timely meeting information.
• Ensure accurate tracking in the Apartment Design Project Status Report by integrating weekly updates and constructing management packages.
• Assist in tracking submittals and samples against the project schedule and manage design samples storage.
• Coordinate travel arrangements and division-wide events with internal departments and external vendors.
• Cross-train, onboard new staff, and assist with office moves as needed to support the admin team.
• Develop apartment unit and amenity programming tables to support data-driven decisions.
• Maintain proactive communication with Design VPs and other key stakeholders.

Skills

Verbal and written communication

Education

Bachelor's degree preferred

Tools

Gmail

Slides

Docs

Sheets

Job description

Position Summary

The Project Coordinator - Design Studio serves as a central administrative liaison for the design team, overseeing daily office operations and providing project support for apartment development design studio. Responsibilities include managing project status reporting, coordinating design review processes, and facilitating cross-departmental communication to ensure operational efficiency and project schedule alignment.

Key Responsibilities

• Execute daily office operations, including inventory management, equipment maintenance coordination, invoice processing, and expense report administration.
• Support the weekly design review process by preparing agendas, tracking consultant deliverables, and ensuring all meeting information is accurate and timely.
• Ensure accurate tracking in the Apartment Design Project Status Report by integrating weekly updates, helping construct regular management packages, and managing meeting logistics.
• Assist in tracking submittals and samples against the project schedule and manage the physical organization and storage of design samples.
• Coordinate travel arrangements and division-wide events by collaborating with internal departments and external vendors.
• Support the broader administrative team through cross-training, onboarding new staff, and assisting with office moves as needed.
• Maintain and develop apartment unit and amenity programming tables to support data-driven decision-making.
• Serve as a central liaison by maintaining clear, proactive communication with Design Vice Presidents and other key stakeholders.

Additional Skills

• Excellent verbal and written communication.
• Strong knowledge of Google G Suite (Gmail, Slides, Docs, Sheets)

Preferred Education

• Bachelor's degree preferred

Preferred Years Of Relevant Work Experience

• 3+ years of multifamily project management support or equivalent combination of education and experience.

Additional Requirements

Minimum Qualifications / Other Expectations:

Compensation

• Base Pay Range: $37.31 - $47.21
• Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
• The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us

Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California's most desirable locations: San Diego, Orange County, West Los Angeles and Silicon Valley.

With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience.

We take as much pride in our employee community as we do the communities we create. It's an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.