Design Studio Project Coordinator Operations & Coordination

Irvine Company Chicago; Newport Beach (CA); On-site; USD 77,000 - 98,000; Full time

Benefits offered by this job

Health benefits

401(k) matching

Paid time off

Job summary

Irvine Company Apartment Communities is seeking a Project Coordinator - Design Studio in Newport Beach, CA. You will support the design team, coordinate design reviews, and manage office operations to keep projects on schedule.

Ideal candidates have 3+ years of multifamily project management support, a Bachelor's degree preferred, and strong Google G Suite skills. This is a full-time on-site role with competitive benefits.

Qualifications

• Excellent verbal and written communication.
• Strong knowledge of Google G Suite (Gmail, Slides, Docs, Sheets).
• Bachelor’s degree preferred.
• 3+ years of multifamily project management support or equivalent.

Responsibilities

• Execute daily office operations, including inventory management, equipment maintenance coordination, invoice processing, and expense report administration.
• Support the weekly design review process by preparing agendas, tracking consultant deliverables, and ensuring all meeting information is accurate and timely.
• Ensure accurate tracking in the Apartment Design Project Status Report by integrating weekly updates, helping construct regular management packages, and managing meeting logistics.
• Assist in tracking submittals and samples against the project schedule and manage the physical organization and storage of design samples.
• Coordinate travel arrangements and division-wide events by collaborating with internal departments and external vendors.
• Support the broader administrative team through cross-training, onboarding new staff, and assisting with office moves as needed.
• Maintain and develop apartment unit and amenity programming tables to support data-driven decision-making.
• Serve as a central liaison by maintaining clear, proactive communication with Design Vice Presidents and other key stakeholders.

Skills

Verbal communication

Written communication

Administrative coordination

Office operations

Education

Bachelor’s degree preferred

Tools

Google G Suite

Job description

Irvine Company Apartment Communities is seeking a Project Coordinator - Design Studio in Newport Beach, CA. You will support the design team, coordinate design reviews, and manage office operations to keep projects on schedule.

Ideal candidates have 3+ years of multifamily project management support, a Bachelor's degree preferred, and strong Google G Suite skills. This is a full-time on-site role with competitive benefits.