Onsite Project Coordinator - Architecture & Contracts Admin

Architects Orange LLP; Orange (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, life insurance

Retirement plan

Paid time off

Free parking

Transit access

Employee discount (OC location)

Job summary

Architects Orange LLP invites a highly organized Commercial Project Coordinator to join our Orange, CA office. This role provides administrative support, project coordination, and contract administration for the Commercial Studio and senior leadership, with interaction across clients and consultants.

You will manage meetings, travel, records, and project documentation, while supporting procurement, proposals, and communications.

Qualifications

• Must have high organization and communication skills.
• Experience supporting architectural or engineering projects is preferred.
• Proficiency with industry software such as Deltek Vision, Newforma, and Bluebeam.

Responsibilities

• Provide administrative support to project teams and executives.
• Coordinate meetings, travel, and correspondence for the Commercial Studio.
• Set up new projects and maintain project records in Deltek Vision and Newforma.
• Draft proposals, service agreements, and contract documents.
• Coordinate contract negotiations and document tracking.
• Prepare meeting minutes, agendas, and project documentation.

Skills

Excellent organization

Strong written and verbalCommunication

Attention to detail

Contract review

Document management

Analytical problem-solving

Multitasking under deadlines

Client-facing communication

Education

High School Diploma or GED

Tools

Deltek Vision

Newforma

Bluebeam

Microsoft Office Suite

Job description

Architects Orange LLP invites a highly organized Commercial Project Coordinator to join our Orange, CA office. This role provides administrative support, project coordination, and contract administration for the Commercial Studio and senior leadership, with interaction across clients and consultants.

You will manage meetings, travel, records, and project documentation, while supporting procurement, proposals, and communications.