Design Project Coordinator & Office Operations Lead

Stantec; Raleigh (NC); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Wellness program

401(k) plan

Paid holidays and vacation

Job summary

Stantec seeks a Project Coordinator to support project delivery and Raleigh office operations. The role emphasizes document control, invoicing, and supporting leadership while ensuring compliance with ISO requirements and client standards.

As a primary office administrator, you will coordinate office operations, onboarding, vendor relations, and event support to create a welcoming environment for staff and clients in a design consulting setting.

Qualifications

• Prior knowledge of documentation / revision control is required.
• Prior work in documentation control / project assistant role is a plus.
• Demonstrated ability to handle multiple priorities and assignments through strong organizational skills.
• Excellent written and verbal communications a must.
• Strong analytical skills.
• Exceptional attention to detail, and resourcefulness.
• Must have good interpersonal skills.
• Must be able to successfully work both collaboratively and independently.
• Experience with MS Office including Word, PowerPoint, Excel, Teams, and Access.
• Strong project financial capabilities obtained through experience or education.
• Requires understanding of Microsoft Office Suite, Newforma, and Procore software.

Responsibilities

• Create and maintain document control processes, tracking, deliverables scheduling, minutes, RFIs, submittals, and change logs.
• Monitor project status, issues, and changes in collaboration with project team.
• Support adherence to client standards and procedures; manage subconsultant contracts and document management.
• Oversee project invoicing and support business development activities.
• Prepare high-quality documents (specifications, reports, minutes, tracking).
• Coordinate project deliverables and schedules; set up project documentation.
• Maintain document control best practices and retention policies.
• Assist office leadership and project teams with administrative tasks and records.

Skills

Organizational skills

Communication skills

Analytical thinking

Attention to detail

Interpersonal skills

Teamwork and independence

MS Office proficiency

Newforma and Procore knowledge

Education

Technical degree/diploma/certificate in related field; or equivalent combination of education and experience or registration as an EIT or Intern Architect

Architecture/Construction environment experience

Tools

Newforma

Procore

MS Office Suite

Job description

Stantec seeks a Project Coordinator to support project delivery and Raleigh office operations. The role emphasizes document control, invoicing, and supporting leadership while ensuring compliance with ISO requirements and client standards.

As a primary office administrator, you will coordinate office operations, onboarding, vendor relations, and event support to create a welcoming environment for staff and clients in a design consulting setting.