Design Project Controls & Documentation Lead

Stantec; Austin (TX); Hybrid; USD 60,000 - 86,000; Full time

Benefits offered by this job

Medical, dental, vision plans

Ten paid holidays per year

401(k) plan

Job summary

Stantec is seeking a Project Coordinator in Austin, TX to support project execution in alignment with ISO requirements and client standards. The role is ideal for a motivated individual eager to gain project controls experience within a design consulting environment.

The candidate will work in-office 3–4 days per week, with exposure to document management, submittals, RFIs, and schedule coordination. EIT or Intern Architect registration is a plus.

Qualifications

• Prior knowledge of documentation / revision control is required.
• Experience in documentation control / project assistant role is a plus.
• Strong organizational skills to handle multiple priorities and assignments.
• Excellent written and verbal communication is a must.
• Strong analytical skills.
• Exceptional attention to detail and resourcefulness.
• Good interpersonal skills.
• Able to work both collaboratively and independently.
• Experience with MS Office including Word, PowerPoint, Excel, Teams, and Access.
• Strong project financial capabilities obtained through experience or education.

Responsibilities

• Implements document control processes and procedures for project functions.
• Keeps project status, issues, and changes current and accurate.
• Optimizes Document Control processes and systems.
• Supports project management to adhere to client standards and procedures.
• Prepares high quality documents such as specification packages, reports, RFIs, and submittals.
• Coordinates project deliverables and schedules.
• Prepares project setup documentation.
• Maintains document control best practices.
• Follows record retention policies.
• Supports senior leaders and teams to promote project success.

Skills

Document control

Organizational skills

Written & verbal communication

Attention to detail

Interpersonal skills

Independent & collaborative work

Education

Technical degree/diploma/certificate

EIT or Intern Architect registration

4 years project coordination experience

Tools

MS Office (Word, PowerPoint, Excel)

Teams and Access

Job description

Stantec is seeking a Project Coordinator in Austin, TX to support project execution in alignment with ISO requirements and client standards. The role is ideal for a motivated individual eager to gain project controls experience within a design consulting environment.

The candidate will work in-office 3–4 days per week, with exposure to document management, submittals, RFIs, and schedule coordination. EIT or Intern Architect registration is a plus.