Design & Construction Admin Lead — Hybrid/Telecommuting

State University Construction Fund; City of Albany (NY); Hybrid; USD 63,000 - 102,000; Full time

Benefits offered by this job

Health Insurance

Retirement benefits

Telecommuting after 6 months

Paid time off & holidays

Job summary

State University Construction Fund in Albany, NY is seeking a Confidential Assistant to support the Design & Construction team. The role involves coordinating administrative tasks, preparing packages, and ensuring on-time completion of design and construction processes.

The position reports to the Director of Construction and requires strong communication, confidentiality, and organizational skills, with telecommuting options after initial period.

Qualifications

• A bachelor's degree in a related field with at least 2 years of relevant experience preferred.
• An associate's degree with at least 7 years of relevant experience may be considered in lieu of a bachelor's.
• Excellent verbal and written communication skills and ability to handle confidential information.
• Strong organization and attention to detail with proficiency in standard administrative tasks.

Responsibilities

• Serve as primary administrative staff member to support Design and Construction processes and policies.
• Assist in compiling final inspection and end of guarantee packages, oversee Notice to Proceed process.
• Participate in sealed bid acceptance and coordinate design reviews via Bluebeam Studio.
• Prepare and process project archiving, including transfer lists and document boxing.
• Answer phones, route calls, and interact with external entities; manage mail and distribute documents.
• Interface with multiple departments to coordinate tasks and implement process improvements.

Skills

Verbal and written communication

MS Office

Bluebeam Studio

Adobe Suite

Organizational skills

Confidentiality

Task prioritization

Administrative support

Education

Bachelor's degree in related field

Associate's degree in related field

Tools

Bluebeam Studio

Adobe Suite

Job description

State University Construction Fund in Albany, NY is seeking a Confidential Assistant to support the Design & Construction team. The role involves coordinating administrative tasks, preparing packages, and ensuring on-time completion of design and construction processes.

The position reports to the Director of Construction and requires strong communication, confidentiality, and organizational skills, with telecommuting options after initial period.