Design & Client Experience Selections Coordinator (Part-Time)

Van Buskirk Co; Sioux Falls (SD); Hybrid; USD 23,000 - 36,000; Part time

Benefits offered by this job

Part-time schedule

Competitive hourly pay

Growth opportunities

Collaborative team

Job summary

Van Buskirk Companies (VBC) seeks a Selections Coordinator on a part-time basis to guide homeowners through the selection process, coordinate appointments, and keep accurate documentation from initial selections to final build.

You will work closely with homeowners, site superintendents, project managers, and vendors, maintaining mood boards and ensuring on-time decisions while delivering a great client experience.

Qualifications

• High school diploma or equivalent.
• Associate's or Bachelor's degree in Construction Management, Interior Design, or related field helpful.
• 1–3 years of experience in selections coordination or related customer-facing role preferred.
• Experience with Buildertrend or similar construction management software preferred.
• Proficiency with Microsoft Office.
• Valid driver's license and reliable transportation for travel between the shop, selections room, vendor warehouses, and job sites.

Responsibilities

• Serve as homeowner's primary point of contact for selections throughout the build process.
• Coordinate homeowner selection appointments and guide homeowners through the selections process.
• Meet with homeowners onsite to record selections and document information back to the selection guide.
• Liaise between the homeowner and the Site Superintendent on selections and build-related needs, escalating unresolved issues as needed.
• Maintain a regularly scheduled, consistent touchpoint with homeowners during the build to keep communication and satisfaction high.
• Maintain and manage the customer selection guide, ensuring precise, accurate documentation of customer selections.
• Transfer selection guide data into the construction schedule.
• Document customer change orders.
• Support ongoing digital transformation of the selection guide and related documentation.
• Build digital mood boards for workforce housing and other project homes.
• Maintain the selections room stocked with current samples, removing outdated or discontinued materials.
• Perform inventory management of customer selections stored at the shop, tracking condition and location.
• Build and maintain relationships with selections vendors and warehouses.
• Coordinate delivery, pickup, and restocking of samples with vendor partners.
• Coordinate product information, samples, material pricing, and lead times with vendors.
• Confirm allowance amounts against homeowner selections and flag overages to the Project Manager.
• Maintain current vendor pricing and product information for standard and premium selection options.
• Maintain and update the Buildertrend Selections Module to reflect current selections and status.
• Track selections, approvals, and deadlines for each homeowner.
• Identify selection conflicts, missing information, and potential schedule impacts, and communicate them to the Project Manager.
• Prepare finalized selections and supporting information for Project Manager ordering.

Skills

Creative eye for design

Highly organized

Excellent communication

Vendor relationships

Proactive problem-solver

Software adaptability

Schedule management

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Buildertrend

Microsoft Office

PowerPoint

Job description

Van Buskirk Companies (VBC) seeks a Selections Coordinator on a part-time basis to guide homeowners through the selection process, coordinate appointments, and keep accurate documentation from initial selections to final build.

You will work closely with homeowners, site superintendents, project managers, and vendors, maintaining mood boards and ensuring on-time decisions while delivering a great client experience.