Selections Coordinator

Van Buskirk Co; Sioux Falls (SD); Hybrid; USD 23,000 - 36,000; Part time

Benefits offered by this job

Part-time schedule

Competitive hourly pay

Growth opportunities

Collaborative team

Job summary

Van Buskirk Companies (VBC) seeks a Selections Coordinator on a part-time basis to guide homeowners through the selection process, coordinate appointments, and keep accurate documentation from initial selections to final build.

You will work closely with homeowners, site superintendents, project managers, and vendors, maintaining mood boards and ensuring on-time decisions while delivering a great client experience.

Qualifications

• High school diploma or equivalent.
• Associate's or Bachelor's degree in Construction Management, Interior Design, or related field helpful.
• 1–3 years of experience in selections coordination or related customer-facing role preferred.
• Experience with Buildertrend or similar construction management software preferred.
• Proficiency with Microsoft Office.
• Valid driver's license and reliable transportation for travel between the shop, selections room, vendor warehouses, and job sites.

Responsibilities

• Serve as homeowner's primary point of contact for selections throughout the build process.
• Coordinate homeowner selection appointments and guide homeowners through the selections process.
• Meet with homeowners onsite to record selections and document information back to the selection guide.
• Liaise between the homeowner and the Site Superintendent on selections and build-related needs, escalating unresolved issues as needed.
• Maintain a regularly scheduled, consistent touchpoint with homeowners during the build to keep communication and satisfaction high.
• Maintain and manage the customer selection guide, ensuring precise, accurate documentation of customer selections.
• Transfer selection guide data into the construction schedule.
• Document customer change orders.
• Support ongoing digital transformation of the selection guide and related documentation.
• Build digital mood boards for workforce housing and other project homes.
• Maintain the selections room stocked with current samples, removing outdated or discontinued materials.
• Perform inventory management of customer selections stored at the shop, tracking condition and location.
• Build and maintain relationships with selections vendors and warehouses.
• Coordinate delivery, pickup, and restocking of samples with vendor partners.
• Coordinate product information, samples, material pricing, and lead times with vendors.
• Confirm allowance amounts against homeowner selections and flag overages to the Project Manager.
• Maintain current vendor pricing and product information for standard and premium selection options.
• Maintain and update the Buildertrend Selections Module to reflect current selections and status.
• Track selections, approvals, and deadlines for each homeowner.
• Identify selection conflicts, missing information, and potential schedule impacts, and communicate them to the Project Manager.
• Prepare finalized selections and supporting information for Project Manager ordering.

Skills

Creative eye for design

Highly organized

Excellent communication

Vendor relationships

Proactive problem-solver

Software adaptability

Schedule management

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Buildertrend

Microsoft Office

PowerPoint

Job description

Selections Coordinator (Part-Time)

Guide Homeowners. Manage the Details. Deliver a Great Experience.

Do you have an eye for design and a passion for helping clients bring their vision to life as they build a new home? Do you thrive on building relationships, staying organized, and being a steady, familiar face throughout the construction process?

Who We're Looking For

Van Buskirk Homes is looking for an experienced Selections Coordinator to join our residential construction team, working with clients throughout the process of building their new home. This role is ideal for someone with a creative eye for design who enjoys helping clients bring their vision to life and building strong relationships along the way.

Our clients count on you to guide them confidently through every selection as their new home comes together, staying connected with them from their initial selections appointment all the way through construction. This is an opportunity to bring your creativity and organization to a role where the details truly matter, working alongside a collaborative team dedicated to a great client experience.

If you're looking for a company that values creativity, accountability, teamwork, and long-term growth – we'd love to talk with you.

What You'll Do

As a Selections Coordinator, you'll be the client's steady point of contact throughout the construction of their new home – bridging homeowners, site superintendents, project managers, and vendors, and keeping selections accurate, on schedule, and clearly communicated from first appointment to final documentation.

Customer Relationship & Communication

• Serve as the homeowner's primary point of contact for selections throughout the build process.
• Coordinate homeowner selection appointments and guide homeowners through the selections process.
• Meet with homeowners onsite to record selections and document information back to the selection guide.
• Serve as the liaison between the homeowner and the Site Superintendent on selections and build-related needs, escalating unresolved issues as needed.
• Maintain a regularly scheduled, consistent touchpoint with homeowners during the build to keep communication and satisfaction high.

Selection Guide & Documentation

• Maintain and manage the customer selection guide, ensuring precise, accurate documentation of customer selections.
• Transfer selection guide data into the construction schedule.
• Document customer change orders.
• Support ongoing digital transformation of the selection guide and related documentation.
• Build digital mood boards for workforce housing and other project homes.

Selections Room & Sample Management

• Maintain the selections room stocked with current samples, removing outdated or discontinued materials.
• Perform inventory management of customer selections stored at the shop, tracking condition and location.
• Build and maintain relationships with selections vendors and warehouses.
• Coordinate delivery, pickup, and restocking of samples with vendor partners.

Vendor & Pricing Coordination

• Coordinate product information, samples, material pricing, and lead times with vendors.
• Confirm allowance amounts against homeowner selections and flag overages to the Project Manager.
• Maintain current vendor pricing and product information for standard and premium selection options.

Buildertrend & Records Management

• Maintain and update the Buildertrend Selections Module to reflect current selections and status.
• Track selections, approvals, and deadlines for each homeowner.
• Identify selection conflicts, missing information, and potential schedule impacts, and communicate them to the Project Manager.
• Prepare finalized selections and supporting information for Project Manager ordering.

What We're Looking For

We're looking for someone organized, personable, and detail-driven – someone who can juggle multiple homeowners and timelines while keeping every detail on track.

Skills & Attributes

• Creative eye for design, with a strong sense of how colors, materials, and finishes come together.
• Highly organized with strong attention to detail, able to manage multiple homeowner selections and deadlines at once.
• Excellent communication skills, with the ability to build trust and rapport with homeowners, vendors, and internal teams.
• Strong relationship-building skills with vendors and warehouses to secure timely samples and pricing.
• Proactive problem-solver who catches conflicts or missing information before they affect the schedule.
• Comfortable learning and using new software systems, including construction management platforms.
• Able to balance appointment scheduling, sample restocking, and documentation deadlines without delays.

Education & Experience

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Construction Management, Interior Design, or a related field helpful but not required; relevant interior design or selections experience is valued more than a specific degree.
• 1–3 years of experience in selections coordination, interior design, homebuilding, or a related customer-facing role preferred.
• Experience with Buildertrend or similar construction management software preferred.
• Proficiency with Microsoft Office and comfort building digital mood boards or presentation materials.
• Basic understanding of construction terminology, project billing, and scheduling.
• Valid driver's license and reliable transportation required for travel between the shop, selections room, vendor warehouses, and job sites.

What We Offer

• Part-time schedule, approximately 20–30 hours per week
• Competitive hourly pay
• A creative, client-facing role with variety in your day-to-day work
• Opportunity for growth within a stable, family-owned company
• A collaborative, supportive team environment

Who We Are

Van Buskirk Companies (VBC) is a family-owned company that has continued to live up to its excellent reputation in the Sioux Falls community for over 55 years. Our vision is “To create an extraordinary real estate experience that builds dreams and develops community.” We are a leading full-service real estate and construction company known for our dedication to excellence, superior customer service, and commitment to employee growth and development.

Our Core Values

• Integrity – We take pride in doing the right thing and build trust with each interaction.
• Teamwork – We value one another and our customers as partners and commit to shared success through positive communication, collaboration, and action.
• Excellence – We continuously learn and grow our capabilities to bring our best work, every day.
• Community – We are united to make a positive impact and build strong relationships where we work and live.
• Innovation – We think creatively to develop unique solutions to complex challenges.

Our Purpose

To provide businesses and families with a place to live well, grow, work, and succeed.