Deputy Scheduler (DC or NYC-based)

Office of U.S. Senator Kirsten Gillibrand; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

Office of U.S. Senator Kirsten Gillibrand seeks a Deputy Scheduler to support the Washington, DC or New York office. The role liaises with senior staff to maintain the Senator’s calendar, vet meeting requests, and coordinate travel for the Senator and staff.

Candidates must have prior scheduling or advance experience for an elected official or campaign, with excellent written and verbal communication. The position is not entry level and the office is an equal opportunity employer.

Qualifications

• This role requires prior scheduling or advance experience for an elected official or campaign.
• Strong written and verbal communication skills are essential.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Organize and vet incoming meeting requests and invitations.
• Assist with the Senator's daily and long-term schedules.
• Maintain scheduling files and archive meeting requests.
• Coordinate room requests in the Capitol complex.
• Arrange travel for the Senator and staff.
• Perform other duties as needed.

Skills

Scheduling experience

Strong communication

Time management

Job description

The Office of U.S. Senator Kirsten Gillibrand seeks a Deputy Scheduler in the Washington, DC or New York City office. This is an essential member of Senator Gillibrand’s team and will liaise with the Deputy Chief of Staff, State Director, Director of Scheduling and staff in DC and NY to maintain the Senator’s schedule. Responsibilities include organizing and vetting incoming meeting requests and invitations; assisting with the Senator’s daily and long-term schedules; maintaining all scheduling files; archiving meeting requests; managing room requests in the Capitol complex; coordinating travel arrangements for both the Senator and staff and other duties as required by daily operations of the office. Successful candidates must be excellent communicators (both written and verbal) that are able to manage multiple tasks in a fast-paced environment and have the ability to work after business hours and on weekends as needed.

This is not an entry level position; prior experience in scheduling or advance for an elected official or campaign is required. Senator Gillibrand’s office is an equal opportunity employer.