Deputy Registrar for Registration & Reporting

Brooklynlawschool; New York (NY); Hybrid; USD 95,000 - 115,000; Full time

Job summary

Brooklyn Law School in Downtown Brooklyn, NY, invites applications for the Deputy Registrar for Registration and Reporting. This full-time, exempt role supports student registration, data management, and reporting to ensure accurate records and smooth academic operations.

The position offers a hybrid work environment and a salary range of $95,000–$115,000, with FERPA compliance and collaborative, service-oriented responsibilities within the Registrar’s Office.

Qualifications

• Bachelor’s degree required.
• 3–5 years of relevant experience in education or registrar's office.
• Knowledge of FERPA and student records privacy.

Responsibilities

• Manage registration processes and student data across systems.
• Create and adjust teaching and exam schedules.
• Prepare data for ABA, Middle States, IPEDS, NYSED and other bodies.
• Assist with final examinations and enrollment reporting.
• Verify enrollment data with National Student Clearinghouse.
• Update course catalog and certificate program requirements.
• Oversee data entry in Colleague (Ellucian) and intranet updates.
• Other duties as assigned.

Skills

Communication skills

Analytical skills

Creative problem solving

Attention to detail

Time management

Team player

Education

Bachelor’s degree

Tools

Colleague (Ellucian)

Informer

Microsoft Office

Job description

POSITION: Deputy Registrar for Registration and Reporting

REPORTS TO: Registrar

STATUS: Full-time, Exempt, Hybrid Work Environment

RANGE: $95,000 - $115,000

Founded in 1901, Brooklyn Law School is a distinguished, independent law school located in Downtown Brooklyn, New York. The Law School’s size, vibrant employee and student population, and commitment to training the next generation of lawyers and promoting social justice, will offer a candidate the opportunity to develop and diversify practical skills and participate firsthand in operating a successful educational institution.

Reporting to the Registrar, the Deputy Registrar for Registration and Reporting will manage various administrative processes related to student registration and overall data management and organization. The Deputy Registrar for Registration and Reporting will ensure efficient operations in the Registrar’s Office while providing support to students and faculty, contributing to the smooth functioning of the academic year.

Responsibilities may include:

• Managing registration processes including providing information to students, updating databases, troubleshooting registration, tracking mandatory course enrollments, and waitlists.
• Create various teaching schedules, 1L group schedules, final exam schedules, and petition faculty preferences for teaching schedules.
• Manage, verify and provide data for multiple reporting agencies and BLS constituents, including ABA, Middle States, IPEDS, NYSED.
• Assist with operations during final examinations.
• Report and verify enrollment data with National Student Clearinghouse.
• Process various student status updates including pass/fail requests, LOAs, withdrawals and transfer of divisions.
• Regularly review course catalog and add/delete courses as necessary.
• Regularly review and update certificate program requirements as new courses are added/removed.
• Assist with grading, including approvals and posting.
• Oversee, collect, and analyze data entry into Colleague (Ellucian); update relevant information on the school’s intranet.
• Other duties as assigned.

Required:

• Bachelor’s degree required.
• 3-5 years of relevant experience in education, preferably in a registrar’s office or academic affairs.
• Must understand the importance of FERPA and student records privacy issues.
• Must have the ability to make independent determinations in a variety of situations with limited supervision and maintain confidentiality.
• Must have demonstrated analytical skills.
• Must have a wide degree of creativity in problem-solving.
• Strong verbal and written communication skills and the ability to work within a team.
• Ability to multi-task, prioritize, and execute tasks with strong attention to detail.
• Strong commitment to meeting deadlines.
• Must be able to effectively communicate verbally and in writing to Staff, Colleagues, Employees, and Students.
• Must be comfortable with technology and various systems and software.

Preferred:

• Experience with Colleague (Ellucian) or related applications preferred.
• Experience with Informer.
• Experience in higher education or non-profit organizations preferred.
• Knowledge of Microsoft Office Suites applications is a plus.

Work environment:

• The work environment includes outdoor and indoor areas. Indoors may include small and or enclosed spaces.
• May include evening hours during final exams.

Remote capabilities:

• This position is eligible for a hybrid schedule.

Physical demands:

• Prolonged periods sitting at a desk and working on a computer.

Brooklyn Law School has an excellent benefits package that includes sick, personal and vacation paid time off, a generous retirement plan, dependent tuition scholarship Pre K- undergraduate college and additional summer Friday PTO.

Affirmative Action/EEO statement:

It is the policy of Brooklyn Law School to be impartial in the treatment of all employees and applicants for employment without unlawful discrimination as to race, creed, religion, color, natural origin, citizenship status, gender, age, veteran status, disability, marital status, union affiliation, political affiliation, sexual orientation or preferences or any other legal protected status.