Deputy Registrar

City of Roanoke, VA; Roanoke (VA); On-site; USD 35,000 - 50,000; Full time

Job summary

The City of Roanoke is seeking a Deputy Registrar to assist with voter registration and election activities. This role involves clerical tasks, data management, and public inquiries, requiring strong organizational and communication skills. Candidates must have a high school diploma and relevant experience. Evening and weekend work during elections is expected.

Qualifications

• 1-2 years relevant experience or equivalent education.
• Must be a qualified voter of the Commonwealth.

Responsibilities

• Assists with clerical and administrative tasks in voter registration.
• Prepares and submits data to maintain accurate voter records.
• Answers inquiries and provides information to the public.

Skills

Organizational Skills

Communication

Verbal Skills

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

And speeding up your job search by receiving alerts about other great Deputy Registrar jobs.

Required

Recommended

These fields help us send you more relevant jobs so you can find a great job faster.

Assists with difficult skilled clerical and administrative tasks in voter registration and election activities. Prepares, verifies and submits data to statewide registration system (VERIS) to maintain accurate voter records. Reviews new applications and record changes and supervises the submission of data processing information for voter registration documents. Answers inquiries and provides information and statistics to the general public, government offices, elected officials and party representatives. High school diploma or general education degree (GED) supplemented by courses in business; one to two years relevant experience; or equivalent combination of education and experience. Possession of a valid appropriate driver's license issued by the Commonwealth of Virginia. Knowledge of Microsoft Excel, Word and Power Point. Must have excellent organizational, communication and verbal skills. Must be a qualified voter of the Commonwealth. Must be able to work nights and weekends during elections.

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

This is a non-exempt position.

Examples of Duties

Assists with difficult skilled clerical and administrative tasks in voter registration and election activities.

Reviews new applications and record changes and supervises the submission of data processing information for voter registration documents.

Reviews applications for registration for Roanoke City and other localities and determines qualification of voters as required by law.

Prepares, verifies and submits data to statewide registration system (VERIS) to maintain accurate voter records.

Checks daily reports from State Board of Election for accuracy and corrects as necessary.

Prints and mails voter registration cards and other voter correspondence.

Answers inquiries and provides information and statistics to the general public, government offices, elected officials and party representatives.

Oversees registration events at high schools and naturalization ceremonies.

Coordinates pre-election logistics with each voting site.

Assists with early in-person voting and serves as an officer of election in the central absentee precinct as needed.

Processes absentee voting by mail.

Prepares purchase orders for the department.

Assists eligible applicants in the voter registration and absentee process.

Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

Typical Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) supplemented by courses in business; one to two years relevant experience; or equivalent combination of education and experience.

SPECIAL REQUIREMENTS

Must be a qualified voter of the Commonwealth. Possession of a valid appropriate driver's license issued by the Commonwealth of Virginia. Must be able to travel to and from registration sites on weekends and nights as needed prior to each election. Must be able to work weekends during elections. Must be able to work election days from 5:00 a.m. until completion.

Supplemental Information

LANGUAGE SKILLS

Ability to read, analyze, and interpret periodicals, journals, technical procedures, or governmental regulations. Ability to write reports, correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, employees, and the general public.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to exercise good judgment and make decisions according to law. Ability to work under pressures and handle election day problems quickly and efficiently.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.