Registrar

Arlington Baptist University; Arlington (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading university in Arlington seeks a Registrar to manage academic records and support university policies. The role involves maintaining the integrity of student records, preparing reports, and ensuring compliance with academic standards. The ideal candidate will possess strong communication and organizational skills, and be able to work collaboratively with faculty and staff. This is an entry-level position in a typical office environment, with expectations for availability during university business hours.

Qualifications

• Ability to effectively interact with university personnel and external organizations.
• Excellent communication, leadership, and organizational skills.

Responsibilities

• Maintains the safekeeping of all academic records.
• Prepares regular reports and executes degree audits.
• Oversees the maintenance of students' academic transcripts.

Skills

Communication

Leadership

Organizational Skills

Analytical Skills

Problem-Solving

Tools

Microsoft Excel

Job description

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The Registrar must create and maintain collaborative working relationships with campus leadership, faculty, and staff, supporting ABU’s programs and policies as established by federal, state, administrative, and academic entities. The Registrar acts as a central communication resource for academic and policy information related to student records management. The Registrar is responsible for maintaining the integrity of the academic record.

ESSENTIAL DUTIES & RESPONSIBILITIES

Registrar

• Provides for and maintains the safekeeping of all academic records. Responsible for the Student Information System (SIS), including implementation, operation, and support for faculty and students as needed.
• Prepares regular reports such as board summaries, current and projected enrollment, faculty assignments, and others as requested.
• Applies grading policies, maintains accurate grade and attendance records, and prepares student grade reports.
• Compiles and communicates lists of students earning academic recognition.
• Executes degree audits, academic awards, and graduation processes.
• Prepares diplomas and awards, and organizes all necessities for commencement exercises.
• Certifies students who qualify for a degree and manages transcript evaluation and transfer credit processes.
• Oversees the maintenance and accuracy of students' academic transcripts and manages transcript requests.
• Prepares and certifies transcripts of student work.
• Collaborates with the Learning Management System (LMS) Administrator for necessary updates.
• Establishes and enforces best-practice procedures for the confidentiality of student records in accordance with institutional policy and FERPA.
• Provides supervision and clerical support for the Registrar’s Office.
• Supports athletic eligibility compliance functions.
• Maintains relationships with external agencies, universities, and professional organizations to enhance institutional functions.
• Reports all office functions to the Vice President of Academic Affairs.
• Performs other duties as assigned by the Vice President of Academic Affairs.

SUPERVISION

Works under the general supervision of the Vice President of Academic Affairs.

ATTENDANCE

Expected to be available during university business hours; may be required to work evenings, holidays, and weekends during peak periods.

WORKING CONDITIONS

Typical office environment; involves frequent communication with staff, faculty, students, and administration. Limited lifting (up to 20 pounds) and dexterity for typing and filing.

MINIMUM QUALIFICATIONS

• Ability to effectively interact with university personnel and external organizations to enforce academic policies.
• Excellent communication, leadership, and organizational skills.
• Strong written, oral, and detail-oriented skills.
• Technical, analytical, and problem-solving skills.
• Proficiency with Microsoft Excel.
• Confidence and foundational skills for learning new software.
• Ability to manage multiple responsibilities, prioritize, and meet deadlines.
• Professional judgment, flexibility, and high ethical standards.

Seniority level

• Entry level

Employment type

• Other

Job function

• Health Care Provider

Industries

• Higher Education