Bilingual Vital Records Registrar

Maricopa County; Peoria (AZ, IL); On-site; USD 10,000 - 60,000; Full time

Job summary

Join Maricopa County as a Vital Records Registrar, where you'll play a crucial role in managing vital records while ensuring compliance with state regulations. Enjoy a supportive work environment with opportunities for growth and a focus on public health equity.

Benefits

Tuition reimbursement

Exceptional work-life balance

Opportunities for growth and development

Low-cost healthcare

Child care benefits

Paid vacation, sick time, and parental leave

Extensive wellness program

Retirement system participation

Qualifications

• Two years of office, administrative, or clerical experience.
• Post-secondary education may substitute for the experience requirement.

Responsibilities

• Register, correct, and amend vital records and issue certified copies.
• Provide guidance to partners and stakeholders.
• Maintain security and comply with public health regulations.

Skills

Bilingual skills

Education

High school diploma or GED

Job description

Posting Date

05/16/25

Application Deadline

05/18/25

Pay Range

Anticipated Hiring Range: $19.75 - $22.06 hourly
Full Pay Range: $19.75 - $29.00 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Public Health

About the Position

As a Vital Records Registrar, you will register, correct, and amend vital records and issue certified copies of birth and death certificates while providing guidance to partners and stakeholders, maintaining security, assuring surveillance of public health mortality threats, adhering to financial guidelines, and complying with Arizona State Statutes, administrative codes, and federal requirement.

About Us

Come work for Maricopa County Department of Public Health, the 3rd largest health jurisdiction in the U.S.! MCDPH's mission is to increase the quality of life for our residents by collaborating with the community to develop and implement strategies, programs, and services addressing the emerging and changing needs of public health. We aim to serve Maricopa County residents with a focus on health equity and data-driven approach to our work. We value our staff's unique skills and differences, as well as the varied experiences and disciplines we represent. Together, we are working towards our vision of creating a healthy, thriving Maricopa County for all.

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance with a consistent schedule

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits including access to our upcoming on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including healthcare premium discounts

• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1

• Learn more at Work With Us | Maricopa County, AZ

We Require

• Two years of office, administrative, or clerical experience

• Bilingual skills (English and Spanish)

• High school diploma or GED

• Post-secondary education may substitute for the experience requirement on a year-for-year basis

We Also Value

• Experience working with U.S. vital records/registration

• Experience working with medical records or in a health-related field, including mortuary science

• Certification as a Public Health or Community Health Worker from an accredited college or currently enrolled in a Public Health or Community Health Worker program and eligible to receive certification within six months of hire

Job Contributions

• Apply specialized working knowledge to register live birth, stillbirth, foundling, death, and fetal death certificates that occur primarily within Maricopa County and the State of Arizona as necessary

• Apply the appropriate Arizona Revised Statutes, Arizona Administrative Codes policies, and procedures that determine who may or may not lawfully register vital records and obtain certified copies of birth, death, and fetal death certificates

• Review and process administrative orders or court orders submitted for the purpose of creating or amending Arizona vital records and enter related data into appropriate databases

• Validate all identification and evidentiary documents while maintaining 100% data and identity security of all submissions, including various government-issued identification, evidentiary documents, official files, and records provided by the general public and private or public agencies

• Witness, notarize, and/or process hospital and funeral home correction letters, customer affidavits, court orders, and voluntary acknowledgments of paternity

• Efficiently and accurately address high-volume customer inquiries received in person, telephonically, or via the web, and provide daily activity reports of all vital registration activity to management

• Maintain, reconcile, and update funeral home charge accounts, financial invoices, and accept various payment tenders for services rendered; balance cash drawer and reconcile paperwork daily

• Provide consultation and training to funeral homes, birthing facilities, public partners, and stakeholders regarding the vital registration process

• Coordinate with the Arizona Department of Health Services to resolve any vital registration issues that may be out of compliance

• Adhere to the secure data records retention policies and maintain strict compliance with the management and recording of all vital records data contained within the State of Arizona and Maricopa County retention schedules

Working Conditions

• Must be able to participate in emergency response training as scheduled and be available to respond as directed in the event of a public health emergency

• May be asked to work at a different satellite location as needed

• Must be fluent in English and Spanish

• Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire

• Must secure and maintain an Arizona Department of Public Safety Level 1 Fingerprint Clearance Card and complete a background check

• Within one month of hire, all employees will be required to provide evidence of immunity or receive immunizations for vaccine-preventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles, mumps, rubella), Tdap (whooping cough and diphtheria), Varicella (chickenpox), and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis test

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!