Dept Asst. - AULA Student Affairs/OIESA - F. Hernandez [Work Study]

Graduate School of Leadership and Change | Antioch University; Los Angeles (CA); On-site; USD 20,664 - 34,440; Part time

Job summary

The Graduate School of Leadership and Change at Antioch University is seeking current graduate students for administrative support roles. This position involves assisting with compliance work, coordinating resources for the veteran community, and managing bookstore operations.

Ideal candidates must possess strong organizational skills, experience with Google Workspace, and a commitment to supporting military students. The role allows for both remote and in-person work, with a focus on creating inclusive initiatives for adult learners.

Qualifications

• Current graduate student eligible for work-study funding.
• Commitment to supporting military or veteran students.
• Excellent organizational and time-management skills.

Responsibilities

• Assist with compliance-related administrative work.
• Coordinate resources and outreach for veteran students.
• Support bookstore operations and track distribution.
• Assist with planning and executing events for veterans.
• Conduct research on adult learning trends and veteran resources.
• Maintain the office website and social media.

Skills

Administrative skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Proficiency in Google Workspace

Research and analytical skills

Education

Current graduate student at Antioch University

Job description

Applicants must be enrolled students at Antioch University living in the United States*.

Job Details

• Start Date: 7/1/2026
• End Date: 6/30/2027
• Number of Positions: 4; coverage required for both Virtual and In-Person Office throughout the week
• Hours per Week: 20
• Weekends Required: No
• Evenings Required: No
• Supervisor: Francis Hernandez
• Alternate Supervisor: Elizabeth Carson-Murphy
• Remote Work Allowed: Yes
• Percentage of time that could be remote (0-100%): 50%
• Method to assess remote work: Weekly check-ins with team members and sign-in on Virtual Office to confirm work hours.

Job Description

Key Responsibilities

• Administrative Support & Compliance
  • Assist with administrative work related to institutional compliance and record-keeping.
  • Assist with drafting reports, presentations, and maintain organized, confidential records of program activities, compliance outcomes, and audits.
  • Provide general office support, manage digital documentation, and streamline remote administrative workflows.
• Veteran Affairs Administration
  • Assist in the coordination and tracking of administrative tasks, resources, and outreach efforts dedicated to the veteran student community.
  • Respond to inquiries from veteran students, faculty, and staff, and provide accurate information about available specialized resources.
• Bookstore Operations
  • Perform administrative and clerical tasks related to campus/organizational bookstore operations.
  • Assist with tracking and coordinating the distribution of textbooks, supplies, or materials tailored to the needs of non-traditional students and adult learners.
• Program Support
  • Assist in the planning, coordination, and execution of programs, workshops, and events, particularly those celebrating and supporting the military or veteran student population and adult learners.
  • Develop promotional materials, including flyers, newsletters, and social media content, to enhance event outreach.
  • Manage event logistics, such as scheduling, securing virtual or physical venues, and coordinating guest speakers or facilitators.
• Research and Data Collection
  • Conduct research on adult learning trends, compliance best practices, and veteran resources to inform office initiatives.
  • Collect and analyze data related to the military or veteran student population, bookstore accessibility, and adult learner belonging on campus (e.g., surveys, focus groups) to identify opportunities for improvement.
• Communication and Outreach
  • Maintain and update the office’s website and social media platforms.

Qualifications

• Must be a current graduate student at Antioch University and eligible for work-study funding.
• Strong commitment to supporting the military or veteran student population and understanding adult learning trends.
• Strong administrative skills with high attention to detail and organizational workflows.
• Willingness to learn and unlearn.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Google Workspace.
• Preferred qualifications:
  • Prior experience working with, or a strong preference for supporting, the veteran or military-connected community.
  • Experience or coursework related to administrative compliance, database management, or communications.
  • Experience in program coordination, academic affairs, or student affairs tailored to adult learning trends.
  • Familiarity with social media platforms and website management tools.
  • Strong research and analytical skills.