Dept. Assistant III - Surgery Scheduler, Operating Room

150 Shriners Hospitals for Children; Portland (OR); On-site; USD 42,000 - 62,000; Full time

Job summary

Shriners Children's is seeking a Scheduling Clerk to coordinate surgical schedules for multiple surgeons, perform charge capture and create vendor PO's, and collaborate with charge nurses and Care Coordination to ensure timely and accurate scheduling. This role supports patient registration, department communications, and data integrity across scheduling systems.

The position emphasizes accurate data entry, effective communication, and professional customer service within a multidisciplinary

Qualifications

• High School Diploma or GED required.
• Basic Life Support (BLS) certification required.
• 2 years related job experience preferred.
• 2 years medical terminology knowledge preferred.
• 2 years surgical scheduling experience preferred.
• 2 years typing and computer skills preferred.

Responsibilities

• Obtains and enters scheduling information for procedures.
• Maintains scheduling information in required systems.
• Communicates schedule changes to requesting departments.
• Demonstrates proficient computer skills with Windows-based software.
• Provides courteous customer service to health care team and patients' families.
• Answers phones professionally and serves as first contact for the department.

Skills

Typing

Medical Terminology

Surgical Scheduling

Customer service

Education

High School Diploma/GED

Tools

Windows-based software

Job description

Company Overview

Shriners Children's is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families. With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family's ability to pay or insurance status.

Job Description

Schedules surgical procedures for multiple surgeons by utilizing accepted formats and tools. Does charge capture and reconcile, as well as creates PO's for Vendors. Works with charge nurse, Care Coordination, and other departments to assure the timeliness and accuracy of procedure scheduling. Maintains relevant information in identified databases. Accurately enters daily patient charges in required time frame. Functions as unit secretary and receptionist, as necessary.

Key Responsibilities

• Obtains and enters necessary scheduling information, following guidelines regarding instruments/equipment availability, staffing and time.
• Maintains accurate information in the required scheduling/information systems.
• Communicates Surgery Schedule changes/additions to requesting departments using agreed upon methods.
• Demonstrates proficient computer skills using Windows based software and other programs used at Shriners.
• Demonstrates effective customer relation's skills in providing services to all members of the health care team and patients/families.
• Answers phones in cordial, professional manner.
• Serves as first point of contact to department.

Required Qualifications

• High School Diploma/GED
• Basic Life Support (BLS)

Preferred Qualifications

• 2 years Related Job experience
• 2 years Medical Terminology
• 2 years Surgical Scheduling
• 2 years Typing, computer skills

Compensation is determined based on years of relevant experience and departmental equity.

We invite you to explore the many rewarding career paths at Shriners Children's, from clinical and non-clinical positions to education and research opportunities. We're always looking for driven, compassionate professionals to join our team as nurses, physical therapists, medical assistants, administrative staff and much more.

Eligible Shriners Children's employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance, retirement matching and so much more!

No matter where you're located, you'll find openings at our Shriners Children's facilities across the U.S., in Canada and Mexico and at our corporate headquarters in Tampa, Florida.