Deployment Coordinator

Deltek Talent Management; Chantilly (VA); On-site; USD 52,000 - 78,000; Full time

Job summary

Deltek Talent Management seeks a Senior Admin Assistant for a contract role in Chantilly, VA. You will support the Global Deployment Center, handling TDY travel, deployment readiness, and data QA within secure guidelines.

The role requires a TS/SCI clearance, 100% on-site work, and strong coordination with senior leadership. Proficiency in Microsoft Office and a proactive, adaptable approach are essential.

Qualifications

• Bachelor’s Degree + 5 years relevant experience or High School Diploma/GED + 10 years relevant experience (including 5 years substituted in lieu of a degree).
• Active TS/SCI clearance and a CI polygraph.
• Position is 100% on-site in a secure facility.
• Experience in Federal acquisitions, DoD or IC, and National Security policy.
• Experience using Microsoft Office and standard computer applications.
• Experience adapting to a rapidly changing work environment while maintaining flexibility and versatility.
• Experience fostering solid relationships that promote cooperation and communicate expectations.
• Demonstrated experience analyzing situations and making well-informed decisions.
• Demonstrated effective and concise communication with varied audiences.

Responsibilities

• Perform all functions for the government customer’s Global Deployment Center (GDC) in support of personnel traveling on government business.
• Review QA of data in Deployment Module and conduct QA reviews.
• Manage Deployment Advisor activities and monitor deployment workflow from submission to completion.
• Serve as the primary deployment resource for TDY and deployment readiness matters.
• Coordinate pre-TDY briefings and ensure required training is completed.
• Prepare and disseminate daily deployment reports to senior leaders.
• Schedule Deployment training and coordinate with service providers.
• Monitor action progress, generate metrics, and report status to leadership.
• Disseminate deployment policy and regulatory changes to internal stakeholders.
• Ensure compliance with DOD Foreign Clearance Guide and IC rules for travel.

Skills

Clearance TS/SCI

Microsoft Office

Education

Bachelor’s Degree + 5 years relevant experience

High School Diploma/GED + 10 years relevant experience

Tools

Microsoft Office

Job description

Job Overview

Senior Admin Assistant – Contract position – Chantilly, VA, United States (Primary)

Job Description

Perform all functions for the government customer's Global Deployment Center (GDC) in support of personnel (government civilian, military, and contractor) traveling on official government business within the established GDC guidelines and processing timeline. Duties include:

• Reviewing the quality of data inputted into the Deployment Module and conducting quality assurance (QA) reviews.
• Engaging with customers to ensure QA reviews are completed according to guidelines, focusing on critical data points to maintain an efficient process.
• Managing and executing Deployment Advisor activities per the GDC timeline, including assigned activities and monitoring and updating the deployment module workflow requirements from submission to completion.
• Serving as the customer’s primary resource for all deployment‑related matters for official foreign travel temporary duty (TDY) assignments associated with deployment readiness, including short‑notice travel requests and filling gaps for critical/emergency travel requirements.
• Conducting pre‑TDY coordination briefings, maintaining file copies of required documentation, and ensuring travelers complete necessary training.
• Coordinating responses and assessing accuracy before senior management review.
• Creating and disseminating daily personnel deployment reports to senior leaders, ensuring accurate data is reported based on information contained in the module.
• Scheduling deployment training, including Deployment Qualification Course (DQC), Weapons, and Commercial Issuance Facility requirements, and ensuring these trainings are coordinated and completed by the service provider.
• Monitoring progress on actions, generating metrics to demonstrate accountability for meeting deadlines and quality expectations, preparing periodic reports on action status, and keeping leadership aware of late, pending, and new actions.
• Disseminating deployment policy and legislative changes to appropriate internal parties.
• Applying the DOD Foreign Clearance Guide and other applicable resources to ensure compliance with the customer, DOD, and Intelligence Community (IC) rules and regulations regarding travel.
• Drafting, proof‑reading, editing, and providing final review of internal and external correspondence.
• Reviewing and processing all foreign deployment requests, including monitoring Automated Passport and Country Status (APACS) status, obtaining country and theater approvals, and verifying other country‑specific requirements.
• Managing records generated during the execution of the directorates’ projects and programs in accordance with federal laws and regulations, as well as the customer’s directives and instructions.
• Providing support to personnel deployed to global locations by conducting customer engagement, including responding to customer inquiries, covering the GDC hotline, and monitoring email accounts and the SOCOMM database; maintaining accurate records, including file copies of signed Pre‑TDY Instructions, training certificates, and travel orders in the assigned GDC shared folder.
• Managing and executing the action tracking process, developing standard operating procedures, and serving as facilitator for user requirements.
• Analyzing and performing actions as assigned by the COTR.

Job Requirements

• Education & Experience Requirements: Bachelor’s Degree + 5 years of relevant experience, or High School Diploma/GED + 10 years of relevant experience (including 5 years of experience substituted in lieu of a degree).
• Preferred Qualifications: At least 2 years of experience at the NRO.
• Clearance: Active TS/SCI clearance and a CI polygraph.
• Position is 100% on‑site in a secure facility.
• Demonstrated experience in one or more of the following areas: Federal acquisitions, Department of Defense (DOD) or the Intelligence Community (IC), and National Security policy.
• Demonstrated experience using Microsoft Office and standard computer applications.
• Demonstrated experience adapting to a rapidly changing work environment while maintaining flexibility and versatility.
• Demonstrated experience fostering solid relationships that promote cooperation and communicate expectations.
• Demonstrated experience analyzing situations and making well‑informed decisions.
• Demonstrated experience communicating effectively and concisely using a variety of styles and techniques appropriate to the audience.