Departmental Secretary

Indiana University Health; Paoli (IN); On-site; USD 32,000 - 40,000; Full time

Job summary

Indiana University Health Paoli Hospital is seeking a patient-focused Administrative Clerk to support the Radiology department. The role includes coordinating schedules, checking in patients, and handling routine inquiries in a fast-paced healthcare setting.

You will maintain confidential information, input data, and help manage inventories, with a typical Monday–Friday 8:00am–4:30pm schedule. A High School Diploma and 0–3 years of experience are required, along with basic MS Office skills.

Qualifications

• High School Diploma or GED required.
• 0-3 years of relevant healthcare administration experience preferred.
• Basic proficiency with MS Office (Word, Excel, PowerPoint).

Responsibilities

• Coordinate department schedules and maintain accurate reports and correspondence.
• Check in patients and assist with flow of appointments.
• Answer routine inquiries and escalate as needed.
• Monitor supply inventories and process purchase orders.
• Assist with budgets and department objectives as needed.

Skills

Scheduling coordination

Data entry

Confidentiality

Customer service

Education

High School Diploma

Tools

MS Office

Job description

Schedule: Monday- Friday; 8:00am- 4:30pm

Location: Paoli Hospital; this position will support Radiology

Responsibilities:

• Ensures effective operations of the department by coordinating schedules, providing accurate reports and correspondence, inputting database information and filing, and maintaining confidentiality of information.
• Check in patients
• Answers routine inquiries received from visitors and refers others as appropriate.
• Monitors supply inventories and completes and forwards purchase orders to replenish supply levels.
• Assists manager or equivalent with budgets and objectives as needed.

Qualifications:

• High School Diploma/GED required.
• Requires 0-3 years of relevant experience; health care setting a plus.
• Requires basic proficiency in MS office (Word, Excel, PowerPoint).

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we're home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine - one of the nation's largest medical schools - gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training - advancing healthcare for all.
• With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
• At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
• Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation's healthiest states.

Indiana University Health is Indiana's most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. We're looking for team members who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day.