Admin Support 1, Academic Affairs (School of Science & Math)

Harrisburg Area Community College (HACC); York (York County); On-site; USD 33,000 - 37,000; Full time

Job summary

Harrisburg Area Community College (HACC) is seeking an organized administrative assistant to handle data entry, report compilation, minutes transcription, and basic correspondence. This role supports faculty, staff, and students with clerical tasks and research while adhering to college policies.

The position requires a high school diploma or equivalent with two years of experience. A keen eye for detail and reliable access to a high-speed connection for off-site work are essential.

Qualifications

• High school diploma or equivalent plus 2 years of related experience.
• Or a combination of experience and education sufficient to perform essential duties.

Responsibilities

• Direct clerical support for faculty, students and staff; assist with printing requests and syllabi review.
• Record meeting minutes for department and chair-related meetings; manage calendars as needed.
• Process textbook requisition information and communicate with the campus bookstore.
• Assist with new faculty hires: set up copier codes, room changes, and review forms for policy compliance.
• Access confidential student information to support campus/department needs and assign student worker tasks.
• Support campus events planning: reserve rooms, arrange food, prepare agendas.

Job description

Job Summary: Responsible for performing data entry, compiling reports, taking and transcribing meeting minutes, creating basic correspondence, conducting research, and performing basic quantitative quality assurance reviews. Basic knowledge of applicable laws, regulations and departmental policies and procedures are required at this level.

Minimum Qualifications:

H.S. Diploma or equivalent and 2 years experience.*
*Or a combination of experience and education sufficient to successfully perform the essential duties of the job.

Licensing Requirements:

Hiring Range:$32,500-$36,500

Preferred Qualifications: TBD

Job Specific Task List:

• Directly support faculty, students and staff through general clerical support; provide front-line support for all faculty at the campus or in the assigned discipline; provide assistance for all faculty with printing requests, syllabi review, classroom needs, reporting IT issues, etc; answer telephone in faculty bay and direct students to faculty during their office hours; disseminate messages to faculty from students, provide receipts for documents turned in at faculty bay, sort mail, and supply order each semester; collect syllabi from faculty to archive; post faculty office hours; track faculty submission of grades and enrollment reports. - (Essential)
• Directly support the Department Chair; Schedule appointments and meetings with faculty and external constituency groups; record meeting minutes for various department related meetings; manage Chair's calendar as needed. - (Essential)
• Complete textbook requisition information from all faculty each semester; compile, and communicate this information to the bookstore. - (Essential)
• Assist other admin office support with faculty new hires to include: set up copier codes, key requests, campus orientation, class changes or room changes; review forms submitted by faculty for compliance with college policies; provide support to other admin office staff as needed. - (Essential)
• Access confidential student information supporting the needs of campus/department; recommend work assignments for student workers. - (Essential)
• Assist in planning of campus events including but not limited to new faculty orientation, in-service, CITE workshops, DACUMS, Advisory Committee Meetings, etc; Request room reservations, ordering and obtaining food, agendas, etc. - (Essential)
• Maintain expertise in a specific discipline(s) and assist with projects related to curriculum changes. - (Essential)
• Must have a dedicated high speed connection for connection to the College's resources when working off campus, when applicable. - (Essential)
• Performs other duties as assigned. - (Standard)

Job Type: Full Time 12 Month

If part time, hours per week: N/A

Pennsylvania Work Location Requirement: All work, teaching, meetings, and activities related to this position must be performed within the State of Pennsylvania. This position does not offer a remote work option.

About Us: www.hacc.edu

Our Purpose: Learning for all; learning for life.

Our Core Values: A Circle of Caring

Caring by Creating Our Future Together

• We work together to shape and build our preferred future.
• We encourage and celebrate creativity and innovation.
• We set high goals and strive to achieve them.
• We strive to provide exceptional service to all who help shape our future.

Caring for Each Other

• We are gateways to student success and opportunity.
• We promote respect, collegiality, and equity-mindedness in all we say and do.
• We nurture awareness and cultural sensitivity to create a climate of trust.
• We are growth-minded, believing that each of us is capable of learning, developing and growing to support our mission.

Caring by Doing What is Right

• We are honest and hold each other and ourselves to the highest ethical standards.
• We provide the most accurate information available in all communications.
• We are transparent about our decisions as individuals and teams.
• We embrace broad engagement in the shared governance process.