Secretary (Reg FT)

Community College of Allegheny County; Pittsburgh (Allegheny County); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Comprehensive Health Coverage

Four-day summer workweek

403(b) retirement plan with employer-3

Tuition waivers/reimbursement

PSLF eligibility

Paid time off and parking

Job summary

Community College of Allegheny County seeks a Secretary (Regular Full-Time) to support Enrollment Services at Boyce Campus. The role involves frontline service, document handling, scheduling, and payroll-related duties within standard college hours.

The position requires a high school diploma or GED plus one year of office experience, strong organizational and communication skills, and the ability to travel between CCAC campuses. In-person work applies with potential schedule flexibility.

Qualifications

• High school diploma or GED and one year of relevant office experience.
• Ability to travel to perform work duties at any campus or center location within the CCAC system.
• Must be able to operate various office equipment, including a personal computer, switchboard as needed, and appropriate College software packages or equivalent.
• Should possess good organizational, customer service, communication, interpersonal and clerical skills.
• Detail oriented, ability to multi-task meet deadlines and be a team player.
• Regular and timely attendance is required.

Responsibilities

• Provides quality customer service to both internal and external customers.
• Prepares and processes correspondence, documents/forms, reports, minutes, surveys and other materials.
• Screens phone calls; receives and assists visitors; receives, sorts and delivers mail; receives and responds to requests.
• Maintains files (electronic/paper), records, logs and reports.
• Reviews documents for accuracy and completeness and editing as necessary.
• Performs various scheduling activities.
• Maintains and orders supplies.
• Computes and processes payroll for assigned faculty and staff; handles receipt of cash for petty cash purposes as necessary; assists with trip requests as needed.
• Prepares bulk mailings and participates in clerical preparations and activities for meetings and various college events.
• Assists with training temporary others; may assign the work of temporary part-time and work-study student employees.
• Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.
• Performs other clerical duties related to specific/unique needs of the department.
• Performs other related duties as required or assigned.

Skills

Customer service

Communication

Interpersonal skills

Clerical skills

Office equipment operation

Multitasking

Attendance

Education

High school diploma or GED

Job description

Secretary (Reg FT)

Position Title: Secretary (Reg FT)

Employment Type: Regular Full-Time

Department: Enrollment Services

Campus: Boyce Campus

Salary Grade: SEIU D - $19.84

Remote Work Option: Fully In-Person (May be subject to change)

Work Hours: Standard College hours are Monday - Friday, 8:30 am - 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

General Summary: Performs a variety of general secretarial duties for a major campus function, department or division, which may include preparation of correspondence and reports, screening telephone calls and visitors, filing, and scheduling.

Requirements:

Education and Experience: High school diploma or GED plus one year of relevant experience gained from working in an office environment.

Certifications/Licensures: N/A.

Skills/Abilities Requirements:

• Should be able to tactfully and courteously answer questions and provide information.
• Knowledge as related to the specific needs of the department to perform responsibilities.
• Ability to travel to perform work duties at any campus or center location within the CCAC system.
• Must be able to operate various office equipment, including a personal computer, switchboard as needed, and appropriate College software packages or equivalent.
• Should possess good organizational, customer service, communication, interpersonal and clerical skills.
• Detail oriented, ability to multi-task meet deadlines and be a team player.
• Required to have regular and timely attendance.

Physical Requirements: Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption.

Duties:

1. Provides quality customer service to both internal and external customers.
2. Prepares and processes correspondence, documents/forms, reports, minutes, surveys and other materials.
3. Screens phone calls; receives and assists visitors; receives, sorts and delivers mail; receives and responds to requests.
4. Maintains files (electronic/paper), records, logs and reports.
5. Reviews documents for accuracy and completeness and editing as necessary.
6. Performs various scheduling activities.
7. Maintains and orders supplies.
8. Computes and processes payroll for assigned faculty and staff; handles receipt of cash and for petty cash purposes as necessary; assists with trip requests as needed.
9. Prepares bulk mailings and participates in clerical preparations and activities for meetings and various college events.
10. Assists with training temporary others; may assign the work of temporary part-time and work-study student employees.
11. Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.
12. Performs other clerical duties related to specific/unique needs of the department.
13. Performs other related duties as required or assigned.

Job Open Date: 10/23/2026

Job Close Date: 11/6/2026

Benefits:

At CCAC, we take pride in offering an exceptional benefits package designed to support our employees' personal and professional well-being:

• Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
• Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
• Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
• Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
• Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
• Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
• Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
• Additional Advantages: Free employee parking to make your commute easier.

Job Category: Office Support Staff/Maintenance/Housekeeping

Job Slot: 0148

Clearances: Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available here.