Administrative Support Coordinator (2 Positions)

The Chronicle Of Higher Education, Inc.; San Jose (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

San José State University is seeking an administrative support professional for the College of Engineering. Responsibilities include front desk support, event assistance, and oversight of student employees. The role aims to align day-to-day functions with the university's values of diversity, equity, inclusion, and accessibility. Ideal candidates will effectively support faculty, staff, and students in a collaborative environment in the heart of Silicon Valley.

Responsibilities

• Provide front desk support and answer phones.
• Greet all visitors and students.
• Assist with events and scheduling appointments.
• Track and order office, classroom, and lab supplies.
• Distribute mail and assist with hiring.
• Approval and tracking of student payroll expenses.
• Support academic inquiries and marketing communications.
• Provide back-up support to departments as assigned.
• Serve as an on-site supervisor to student employees.

Job description

San José State University’s Charles W. Davidson College of Engineering is an innovative, collaborative, and supportive environment that empowers employees to achieve professional and personal goals while contributing to the university’s student-centered mission. A member of the 23‑campus California State university system, San José State University (SJSU) is situated in the entrepreneurial heart of Silicon Valley. The College of Engineering at San Jose State University comprises ten departments and independent programs which employs nearly 400 faculty and staff to support more than 7,000 local and international students. Committed to excellence and service, the expert staff of the College of Engineering frequently work with multiple external stakeholders and partners from across campus and other institutions.

Reporting to the Director of Resources and Operations, the incumbent provides administrative support to the college and designated department(s). This position performs a full range of clerical and administrative duties to support employees and students.

• Front desk support and answering phones
• Greeting all visitors and students
• Assisting with events and scheduling appointments
• Tracking and ordering office/classroom/lab supplies
• Mail distribution
• Assisting with hiring, supervision, and oversight of unionized student employees
• Approval and tracking of student payroll expenses
• Supporting academic inquiries, marketing/communications, and updating web-based content
• Providing back‑up support to departments as assigned
• Serving as an on‑site supervisor to student employees

This position advances strategic initiatives and ensures day‑to‑day business functions are aligned with the core values of diversity, equity, inclusion, and accessibility.

Equal Employment Statement

SJSU is an Equal Opportunity Aff­irmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.

It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self‑disclose.