Academic Department Operations Coordinator

The California State University; San Jose (CA); Presencial; USD 52.000 - 56.000; Jornada completa

Descripción de la vacante

The California State University is seeking a Department Support Coordinator to provide administrative and academic program support to multiple humanities and language departments. The role reports to the Director of Resources and Operations and serves as a front-line resource for students, faculty, staff, and visitors while supporting daily office operations.

Responsibilities include front-office support, coordinating department events, processing financial transactions, maintaining files, and

Formación

• Completion of a high school program, technical/vocational program, or their equivalents.
• Two (2) years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.

Responsabilidades

• Provide front-office support by answering phones, responding to inquiries, assisting visitors, distributing mail, processing documents, and maintaining office equipment and supplies
• Coordinate department events and meetings, including orientations, graduation activities, speaker series, retirements, facility reservations, flyers, catering, RSVPs, setup, and cleanup
• Support financial and administrative operations by processing purchase requisitions, direct pays, ProCard reconciliations, scholarship check requests, service requests, key requests, and department financial data
• Maintain electronic files, social media platforms, websites, office cards, reports, and other department records and communications
• Provide academic program support by processing student forms, coordinating faculty schedules and workload information, posting class cancellation notices, and ensuring faculty have the resources necessary to teach

Conocimientos

Communication

Professionalism

AI awareness

Office procedures

Customer service

Interpersonal skills

Attention to detail

Educación

High school diploma or equivalent

Herramientas

Microsoft Office

Google Suite

Web development/maintenance

Descripción del empleo

The California State University is seeking a Department Support Coordinator to provide administrative and academic program support to multiple humanities and language departments. The role reports to the Director of Resources and Operations and serves as a front-line resource for students, faculty, staff, and visitors while supporting daily office operations.

Responsibilities include front-office support, coordinating department events, processing financial transactions, maintaining files, and