Academic Programs & Office Coordinator

California State University; California; On-site; USD 53,000 - 56,000; Full time

Job summary

San José State University is seeking an Administrative Support Coordinator I to provide moderately complex administrative and clerical support for the department. The incumbent will be the primary contact for faculty, students, staff, and visitors while coordinating the daily operations of the department office.

Key responsibilities include coordinating academic program support and graduate student processes, managing scholarship administration, and providing front office assistance.

Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents.
• Two (2) years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position

Responsibilities

• Coordinate academic program support, including graduation and minor forms, BFA and MFA applications, student galleries, curriculum changes, grade changes, tutorials, special session sections, and student advising processes
• Support graduate and prospective students by providing program information, maintaining confidential records, monitoring student progress, and coordinating graduate studio space and usage
• Coordinate scholarship processes, including application materials, committee communication, available funds, scholarship portal updates, award letters, and required documentation
• Provide front office and departmental support, including responding to inquiries, maintaining calendars and records, processing absences, ordering supplies, coordinating office assignments and keys, and assisting with payroll and budget reconciliation
• Coordinate special projects and events; assist with student assistant workflow; and serve as a liaison with campus offices, vendors, faculty, staff, and students

Skills

Professional communication

Organizational skills

Multitasking

Word processing

Spreadsheets

PeopleSoft/Oracle

Education

High school diploma or equivalent

Two years of related office work experience

Tools

PeopleSoft/Oracle

Job description

San José State University is seeking an Administrative Support Coordinator I to provide moderately complex administrative and clerical support for the department. The incumbent will be the primary contact for faculty, students, staff, and visitors while coordinating the daily operations of the department office.

Key responsibilities include coordinating academic program support and graduate student processes, managing scholarship administration, and providing front office assistance.