Department Administrative & Operations Lead

University of Minnesota; Minneapolis (MN); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Paid holidays

Generous time off

Tuition assistance

Low-cost medical plan

Healthcare and dependent care FSA

Job summary

The Executive Office and Administrative Specialist at the University of Minnesota’s Department of English leads the department office operations, supervises student assistants, and coordinates events and communications. You will handle front-desk duties, facilities coordination, and intranet updates while supporting faculty searches and annual reviews.

Required is strong MS Office and Google Workspace proficiency, plus at least four years of related experience.

Qualifications

• High school diploma/GED and four years of related office and administrative experience
• Proficiency with Microsoft Office suite and Google Workspace applications
• Customer service or student services experience

Responsibilities

• Oversee front-end operations at the department’s main reception desk and manage inquiries
• Hire, train, and supervise 2–3 undergraduate student office assistants
• Maintain mail/supply room and manage mail, packages, and copy machines
• Serve as Department Facilities Representative and coordinate access and building emergencies
• Facilitate purchasing and UMarket orders for department constituents
• Update department web pages and intranet resources; back up graduate program pages
• Troubleshoot technical issues including printing, software, and hardware
• Coordinate events with the Communications Specialist and manage room reservations and logistics
• Monitor donor reports and maintain templates for thank-you letters
• Support Faculty searches and tenure/promotion processes as requested
• Schedule meetings for department leadership and committees

Skills

Office experience

MS Office

Google Workspace

Customer service

Education

Bachelor's degree

Tools

CCS (Collaborative Class Scheduling)

Coursedog

Job description

The Executive Office and Administrative Specialist at the University of Minnesota’s Department of English leads the department office operations, supervises student assistants, and coordinates events and communications. You will handle front-desk duties, facilities coordination, and intranet updates while supporting faculty searches and annual reviews.

Required is strong MS Office and Google Workspace proficiency, plus at least four years of related experience.