Department Coordinator II

University-of-Louisville; Louisville (TN); On-site; USD 24,000 - 36,000; Full time

Job summary

The University of Louisville School of Dentistry is seeking a Department Coordinator II to provide comprehensive administrative support to the Business Office in Louisville, KY. You will serve as the frontline contact for employees and visitors, coordinate travel and meetings, and assist with HR-related logistics during faculty searches.

Responsibilities include processing invoices, managing procurement cards, scheduling, and maintaining sensitive information with discretion.

Qualifications

• High School Diploma or GED with at least 2 years of relevant experience.
• Equivalent combination of education and experience accepted.
• Excellent written and verbal communication and organizational skills.
• Proficiency with Microsoft Office and HRIS platforms such as Workday.

Responsibilities

• Provide administrative support across the School of Dentistry's Business Office.
• Serve as frontline receptionist for employee inquiries and visitors; route to appropriate staff.
• Coordinate logistics for faculty searches and on-site interviews; host candidates as needed.
• Process procurement card charges, pay invoices, and handle deposits.
• Schedule meetings, process travel, book rooms, and prepare itineraries.
• Maintain payroll timekeeping for biweekly/monthly payroll; handle confidential HR information.

Skills

Organizational skills

Communication

Customer service

Education

High School Diploma/GED

Tools

Microsoft Office

Workday HRIS

Job description

Department:Location:Health Sciences CenterTime Type:Full timeWorker Type:RegularJob Req ID:R109403Minimum Requirements:High School Diploma/GED and a minimum of two (2) years of relevant experience or an equivalent combination of education and experience. Grade 2 (Hourly)Position Description:The School of Dentistry seeks an exceptional candidate for the position of Department Coordinator II to provide administrative support to the School’s Business Office. This position reports to the Associate VP of Finance for Dentistry.Essential Duties and ResponsibilitiesProvide administrative support to multiply areas within the School of Dentistry’s Business Office.Serve as frontline contact and provide reception for employee inquiries; handle and direct employee inquiries to appropriate business office members or campus contacts; greet visitors, answer phones, route, sort mail and perform other administrative support duties.Assist as needed with Unit HR Specialist for Faculty to organize and coordinate logistics (e.g., travel arrangements, book rooms, scheduling meetings, prepare itineraries, room setup, etc.) in faculty searches; correspond with candidates, serve as host, as needed, to candidates during on-site interviews.Maintain procurement card for Business Office and reallocate charges monthly in accordance with university procurement policies; pay invoices; submit check/cash deposits as needed.Place orders for office supplies (ensuring adequate quantities of stocked items).Serve as unit timekeeper for biweekly and monthly payroll as needed.Schedule and coordinate meetings, events, and provide administrative support to the Business Office.Handle sensitive, confidential employee and HR-related information in the strictest confidence.Handle printer access for ULSD.Financial report distributionSend out exit interview requests upon staff resignationsOther duties as assigned.Preferred QualificationsStrong organizational skills and the ability to plan, prioritize and organize tasks; effective written and verbal communication skills; professionalism and responsible customer service skills.Experience with Microsoft Office and HRIS platforms such as Workday.Target Compensation Maximum:$26.03Target Compensation Minimum:$17.35Compensation will be commensurate to candidate experience.Equal Employment OpportunityThe University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.Assistance and AccommodationsComputers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone].