Department Operations & Admin Coordinator

University of California; San Luis Obispo (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Cuesta College seeks an experienced Secretary II/III to implement processes affecting district employees and manage complex clerical tasks. The role requires independent judgment, data compilation, and report preparation with confidentiality.

The incumbent will oversee student assistants and support facilities and campus operations. The position supports institutional effectiveness and serves as a main contact for district facilities, staff, and faculty, while handling budget estimates and

Qualifications

• Associate degree, including or supplemented by secretarial science, office management, and public relations courses.
• Two years of experience equivalent to a Secretary II or III at Cuesta College; or Three years of increasingly responsible clerical/secretarial experience.
• Or any equivalent combination of education and experience.
• Knowledge of record keeping;
• Modern office practices, procedures, and equipment.
• Correct English, spelling, punctuation, and grammar.
• Methods of writing correspondence and reports.
• College organization, policies, and rules.
• Current technologies, personal computer, and software for office tasks.

Responsibilities

• Assist in preparation of budget estimates and advise on balances; identify areas for budget transfers.
• Organize and oversee day-to-day office operations; schedule and monitor projects; prioritize workload.
• Schedule appointments for Director/Administrator.
• Prepare and manage monthly and yearly activities, forms, room reservations, and notify concerned.
• Arrange meetings and notify attendees; distribute agendas and minutes.
• Organize information and data; type and assemble reports for agencies.
• Draft and review documents for Board of Trustees; draft district-wide communications.
• Maintain and update vehicle inventory and related files; know DMV forms and practices.

Skills

Communication

Interpersonal skills

Diversity sensitivity

Record keeping

Time management

Education

Associate degree

Tools

Word processing

Spreadsheets

Database software

Presentation software

Job description

Cuesta College seeks an experienced Secretary II/III to implement processes affecting district employees and manage complex clerical tasks. The role requires independent judgment, data compilation, and report preparation with confidentiality.

The incumbent will oversee student assistants and support facilities and campus operations. The position supports institutional effectiveness and serves as a main contact for district facilities, staff, and faculty, while handling budget estimates and