Budget & Admin Services Specialist

Community College Career Connect; San Luis Obispo (CA); On-site; USD 59,000 - 72,000; Full time

Job summary

Cuesta College is seeking an experienced Administrative Services Assistant to support district operations in San Luis Obispo. The role requires handling budget estimates, coordinating daily office functions, and preparing reports for various agencies with a strong emphasis on confidentiality and accuracy.

The position includes responsibilities such as scheduling for the Director/Administrator, drafting district communications, and maintaining diverse records and files.

Qualifications

• Associate degree preferred with secretarial/office management courses.
• Two years of experience equivalent to a Secretary II or III at Cuesta College; or three years of increasingly responsible clerical/secretarial experience.
• Ability to work with confidential information and maintain discretion.

Responsibilities

• Assist in preparation of budget estimates and monitor balances.
• Organize and oversee day-to-day office operations and manage workload.
• Schedule appointments for Director/Administrator and coordinate meetings.
• Prepare and assemble reports for federal, state, and local agencies.

Skills

Budget management

Office coordination

Scheduling

Report preparation

Education

Associate degree with secretarial/office management courses

Tools

Word processing

Spreadsheets

Presentation software

Database software

Job description

Cuesta College is seeking an experienced Administrative Services Assistant to support district operations in San Luis Obispo. The role requires handling budget estimates, coordinating daily office functions, and preparing reports for various agencies with a strong emphasis on confidentiality and accuracy.

The position includes responsibilities such as scheduling for the Director/Administrator, drafting district communications, and maintaining diverse records and files.