Administrative Assistant: Scheduling & Transcription

MedStar Health; Timonium (MD); On-site; USD 29,000 - 50,000; Full time

Job summary

MedStar Health in Timonium, MD is seeking a detail‑oriented administrative assistant to support ambulatory services. You will perform typing, dictation, filing and front‑line interactions to help daily operations run smoothly and to support patient experience standards.

Responsibilities include scheduling meetings, routing mail, maintaining records, processing payroll data, entering information, coordinating travel arrangements, transcribing minutes, and preparing letters and forms as directed.

Qualifications

• High School Diploma or GED required.
• Business courses preferred.
• Administrative/secretarial training preferred.

Responsibilities

• Contributes to department goals and adheres to policies, procedures, quality and safety standards.
• Answers telephones, routes calls, takes messages and provides routine information.
• Maintains accurate filing system for timely retrieval of information.
• Opens and routes incoming mail; distributes correspondence to staff.
• Orders and maintains inventory of supplies; assists in equipment care and maintenance.
• Processes departmental payroll and related recordkeeping.
• Provides data entry support as needed.
• Schedules and coordinates meetings and facilities, including travel and lodging; prepares minutes and transcribes notes.
• Maintains supervisor's calendar and appointments.
• Transcribes dictation and composes letters from dictation or policy.

Skills

Transcription

Word processing

Verbal communication

Written communication

Spreadsheet

Presentation software

Education

High School Diploma or GED

Business courses

Administrative/secretarial training

Tools

MS Office

Windows OS

Job description

MedStar Health in Timonium, MD is seeking a detail‑oriented administrative assistant to support ambulatory services. You will perform typing, dictation, filing and front‑line interactions to help daily operations run smoothly and to support patient experience standards.

Responsibilities include scheduling meetings, routing mail, maintaining records, processing payroll data, entering information, coordinating travel arrangements, transcribing minutes, and preparing letters and forms as directed.