Department Coordinator - Women's Health

Newton-Wellesley Hospital; Dallas, Newton, Trenton (TX, MA, NJ); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a skilled administrative professional to enhance the efficiency of clinical service operations. This role involves managing patient visits, scheduling, and performing various administrative tasks with a high level of proficiency. The ideal candidate will possess strong MS Office skills, effective communication abilities, and excellent time management to handle multiple responsibilities. Join a dynamic team that values diverse skills and perspectives, where your contributions will make a significant impact on patient care and operational excellence.

Qualifications

• 3-5 years of office experience required.
• Strong technology skills with MS Office, especially Outlook, Word, and Excel.

Responsibilities

• Perform administrative duties related to patient visits including scheduling.
• Support smooth clinical service operations under minimal supervision.

Skills

MS Office Skills

Time Management

Effective Communication

Organizational Skills

Proofreading

Education

High School Diploma or Equivalent

Job description

Performs both administrative functions to support smooth and efficient clinical service or practice operations, under minimal supervision. Performs administrative duties related to patient visits including scheduling, check-in, check-out duties (performs all duties of the other levels at highest proficiency level).

Education
High School Diploma or Equivalent required

Experience
office experience 3-5 years required

Knowledge, Skills and Abilities
- Strong technology and MS Office skills - Advanced Outlook, Word, Excel, PowerPoint Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing.
- Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate.
- Communicating effectively in writing as appropriate for the needs of the audience and Talking to others to convey information effectively.
- Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages.
- Managing one's own time and the time of others.
- Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.
- Ability to proofread and edit written documents.

Newton-Wellesley Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.