Office Manager

Dallas Independent School District; Dallas (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

An established educational institution is seeking an Office Manager to oversee administrative functions and support the Principal. This role involves managing schedules, maintaining budgets, and ensuring effective communication within the school community. Ideal candidates will have strong clerical skills and proficiency in Microsoft Office applications. The position requires regular attendance at the worksite, emphasizing the importance of punctuality and reliability. Join a dynamic team committed to fostering a positive learning environment and making a difference in students' lives.

Qualifications

• High School Diploma with 3 years of clerical experience or an Associate’s Degree.
• Knowledge of district organization and operations.

Responsibilities

• Perform secretarial functions and manage calendars for the Principal.
• Coordinate schedules and maintain office supplies proactively.

Skills

Clerical Skills

Microsoft Office Proficiency

Communication Skills

Budget Management

Organizational Skills

Education

High School Diploma

Associate’s Degree in Business

Tools

Microsoft Office

Windows Operating System

Job description

Job Description - Office Manager (RTP20250507-034)

Position: Office Manager - (RTP20250507-034)

Description:

• Perform secretarial functions for the Principal, including generating communications for approval and signature.
• Coordinate and maintain Principal and school-wide calendars.
• Manage district-level information for the principal, such as weekly bulletins, events, training, meetings, and deadlines.
• Coordinate schedules and work assignments for the Principal’s clerk and other office staff.
• Attend all required administrative meetings and training sessions.
• Maintain adequate office supplies and materials proactively.
• Serve as the point of contact for staff, substitutes, students, parents, and community members regarding campus operations.
• Utilize attendance reports to monitor and maintain staff attendance records and reconcile monthly, bi-weekly, and supplemental records.
• Manage supplemental pay requests, including creating activity codes, reviewing reports, and reconciling time cards, ensuring all documentation is complete and accurate.
• Ensure campus staff adhere to supplemental pay policies and procedures.
• Use Budget Manager Reports to monitor and adjust line item accounts.
• Maintain budgets to ensure proper funding aligned with the Campus Action Plan.
• Manage requisitions and reconciliation processes, including generating requisitions, verifying funding, maintaining supporting documents, receiving materials/services, and monitoring payments.
• Keep all expenditure documents related to grants, including materials, contracts, events, field trips, and personnel utilization.
• Perform other duties as assigned by the Principal.
• Maintain regular and punctual attendance at the worksite.

The above statements describe the general nature and level of work performed by individuals in this role. They are not exhaustive, and management reserves the right to revise the job description or assign additional responsibilities as needed. The minimum education requirement may be supplemented by relevant experience, certifications, or licenses as determined by the hiring manager.

Work Environment:
The noise level is usually moderate. Travel within the district is required. This position does not support remote work; regular and punctual attendance at the worksite is essential.

Qualifications:

• High School Diploma with three years of related clerical or secretarial experience, or an Associate’s Degree in a business-related field.
• Knowledge of district organization, operations, and policies.
• Proficiency in Windows and Microsoft Office applications.
• Flexibility to adapt to a rapidly changing environment.
• Willingness to stay current with professional developments.

Physical Demands: The employee must frequently sit, communicate, stand, move, handle objects, reach, stoop, kneel, crouch, crawl, climb, and balance. Occasionally lift or exert force up to 10 pounds. Specific vision abilities include close, distance, color, and focus adjustment. Irregular and prolonged hours may be required.

Work Location

Young Men’s Leadership Academy at Fred F Florence, 1625 North Master Drive, Dallas, 75217