Neonatal Medicine Department Coordinator II

Quest Oracle Community; Louisville (KY); Hybrid; USD 24,000 - 36,000; Full time

Job summary

University of Louisville in Louisville, KY is seeking a Department Coordinator II to provide high-level administrative support to the Division of Neonatal Medicine. This role schedules meetings, maintains licensures, coordinates travel, processes financials, and supports research data collection.

Minimum requirements include a High School Diploma or GED with 2+ years of relevant experience, strong organizational and communication skills, and proficiency with Microsoft Office and PeopleSoft.

Qualifications

• High school diploma or GED with 2+ years of relevant experience or equivalent.
• Ability to manage multiple tasks, maintain calendars, and coordinate travel.
• Strong communication, organizational, and administrative skills.

Responsibilities

• Identify issues and liaise with the department to resolve problems.
• Oversee administrative duties for the Division and maintain schedules.
• Coordinate travel, interviews, and candidate presentations for faculty.
• Prepare reports and materials for unit meetings and HR records.
• Assist with recruitment, onboarding, and program records.
• Support research data collection and formatting of statistical reports.

Skills

Clerical

Customer service

Administration

Communications

Service Excellence

Organized

Work Ethic

Education

High School Diploma or GED

Tools

Microsoft Outlook

Excel

Word

PeopleSoft

Microsoft Teams/Zoom

Job description

University of Louisville in Louisville, KY is seeking a Department Coordinator II to provide high-level administrative support to the Division of Neonatal Medicine. This role schedules meetings, maintains licensures, coordinates travel, processes financials, and supports research data collection.

Minimum requirements include a High School Diploma or GED with 2+ years of relevant experience, strong organizational and communication skills, and proficiency with Microsoft Office and PeopleSoft.