Department Coordinator

essentiahealth; Duluth (MN); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life and disability insurance

401(k) plan with employer contributes

Tuition reimbursement

Flexible scheduling

Generous time off

Job summary

Essentia Health in Duluth, MN seeks a Department Coordinator to support the Orthopedic Surgery department with clerical and administrative tasks. This is a union position under the DC USWA. The role is a 1.0 FTE, day shift in Building F - Duluth Clinic.

The successful candidate will coordinate committees, scheduling activities, prepare reports, take minutes, and help with data collection/graphs. EPIC InBasket and Qgenda experience are preferred, with strong communication and organizational

Qualifications

• Performs complex, diverse, and confidential administrative support duties for the department.
• Experience with scheduling committees, preparing routine reports, and meeting minutes.
• Preferred EPIC InBasket and work queues knowledge, plus Qgenda familiarity.

Responsibilities

• Coordinate and schedule committees and department activities.
• Prepare routine and non-routine reports, meeting minutes, and memos.
• Collect data, create graphs, and support special assignments/projects.
• Provide other staff support within the department as required.

Skills

Multitasking

Written communication

Verbal communication

Initiative

Organized

Healthcare office experience

Tools

MS Word

MS Excel

MS PowerPoint

MS Access

Job description

Building Location:

Building F - Duluth Clinic - 3rd Street

Department:

2901570 ORTHOPEDIC SURGERY - EH DC

Job Description:

Essentia Health is hiring a department coordinator to support administrative tasks. This is a Union position.

Education Qualifications:

Performs complex, diverse, and confidential administrative support duties and general office duties for respective department. Responsibilities include, but are not limited to coordination and scheduling of committees, department and other scheduled activities, preparation of routine and non-routine reports, meeting minutes, memos, data collection/graphs and special assignments/projects. Provides other support to staff within the department as required. Preferred experience with Epic InBasket and work queues and Qgenda.

Required Qualifications:

• 1 year office experience.


• Proficient and comprehensive skills in personal computer software systems and applications, including word processing, spreadsheets, presentations and databases (Microsoft Word, Excel, PowerPoint, and Access).

Preferred Qualifications:

• Experience in EPIC


• Experience in Orthopedics

You might be a good fit if you...

• Are good a supporting multiple tasks with competing deadlines


• Have excellent written and verbal communication skills


• Are someone who takes initiative and is self -motivated


• Are organized, detail oriented, and eager to learn


• Have experience in a healthcare office setting

FTE:

1

Shift Rotation:

Day Rotation (United States of America)

Union:

DC USWA Main & Neighborhoods (DCUMN)

Union Posting Deadline:

09/24/2026

Compensation Range:

$20.20 - $30.09

Employee Benefits at Essentia Health:At Essentia Health, we’re committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at [phone].