Department Assistant (Remote)

Jobsultant Solutions; Houston (TX); Remote; USD 35,000 - 50,000; Full time

Job summary

A healthcare support organization is seeking a Department Assistant to provide remote administrative support in a fast-paced environment. The ideal candidate will have at least 2 years of administrative experience, preferably in a healthcare setting. Responsibilities include answering phones, maintaining office supplies, preparing documentation, and facilitating travel arrangements. Candidates must be fully vaccinated against COVID-19. This role aims to enhance departmental efficiency and professionalism.

Qualifications

• 2 Years Administrative/Secretarial Experience, Preferably In A Healthcare Environment.
• Being fully vaccinated against COVID-19 is required.

Responsibilities

• Answer telephones and transfer calls courteously.
• Maintain office supply inventory.
• Prepare confidential minutes and documentation.
• Process Purchase Orders and Check Requests.
• Facilitate travel arrangements as needed.
• Manage calendars and conference room schedules.

Skills

Communication skills

Organizational skills

Time management

Administrative skills

Job description

About the job Department Assistant (Remote)

We are searching for a Department Assistant someone who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Asst Directors and/or other faculty/physicians and leaders.

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Responsibilities

• Answer telephones in a professional manner, take accurate messages and transfer calls to the appropriate party in a courteous and timely manner
• Develop and maintain a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and stores them in an orderly, easily retrievable manner
• Prepare confidential minutes and reports, general correspondence and other written documentation, forms, charts, etc. using appropriate applications/software
• At the direction of departmental personnel, initiates and processes Purchase Orders and Check Requests as needed, in accordance with TCH policies and procedures, and maintains the prescribed annual records of these transactions
• Complete special projects as required on time
• Communicate with staff and other outside individuals daily in a professional and courteous manner
• Perform other duties in accordance with TCH policies and procedures as assigned by management within the specified time
• Maintain calendars, as requested
• Maintain conference room schedules. Receives requests via e-mail or phone and enters or confirms them within 24 hours after initial inquiry
• Secure appropriate outside assistance when required, e.g. high speed copying, graphics, binding, and couriers
• Facilitate travel arrangements including processing registrations for meetings/conferences or seminars, flight schedules, hotel and ground transportation as needed

Qualifications

• Being fully vaccinated against COVID-19, including any booster dose(s) of the COVID-19 vaccine recommended by the Centers for Disease Control when eligible, is required for all employees at Texas Childrens, unless approved for a medical or religious exemption.
• 2 Years Administrative/Secretarial Experience, Preferably In A Healthcare Environment