Administrative Assistant

Texas Children's; Houston (TX); In loco; USD 42.000 - 52.000; Tempo pieno

Descrizione del lavoro

Texas Children's Hospital is seeking an Administrative Assistant to support leaders in Revenue Cycle. You will provide direct administrative support, manage calendars, coordinate surgeries and travel, and format communications in line with hospital standards.

The role requires a high school diploma (bachelor's preferred) and at least three years of admin experience. You should be proactive, detail oriented, able to multitask, and a collaborative team player.

Competenze

• Requires high school diploma or equivalent.
• At least 3 years of administrative support experience.
• Strong organizational and communication skills.
• Experience with calendar management and travel coordination preferred.
• Experience supporting multiple leaders is a plus.

Mansioni

• Schedules and maintains calendar, ensuring it is current and accurate.
• May coordinate and schedule surgeries.
• Coordinates events and conferences including itineraries and travel accommodations.
• Formats correspondence per hospital standards.
• Types and proofreads letters, memos, reports, meeting notices, minutes for review and finalization.
• Maintains inventories of major supplies and assists with vendor contracts.

Conoscenze

Administrative support

Organizational skills

Multitasking

Communication skills

Team player

Calendar management

Formazione

High School diploma or equivalent

Bachelor's degree preferred

Strumenti

Microsoft Word

Excel

PowerPoint

Access

Publisher

Descrizione del lavoro

At Texas Children's Hospital, our mission starts with our people. Guided by our HEART values-Humility, Excellence, Accountability, Respect, and Trust-we strive to create a workplace where teammates feel valued, supported, and empowered to do their best work every day.

We're looking for an Administrative Assistant to support our leaders in Revenue Cycle, someone who's ready to grow with our company.

In this position, you will provide direct administrative support for multiple leaders. You must come with strong administrative and organizational skills. You must be a proactive, able to multitask, flexible supportive and a supportive team mate to be successful in this role.

Think you've got what it takes?

• Conduct himself/herself in a professional, courteous manner daily.
• Schedules and maintains calendar, ensuring that it is current and accurate as directed by supervisor.
• May coordinate and schedule surgeries.
• Coordinates events, and conferences including preparation of itineraries and travel accommodations as directed by supervisor.
• Formats all correspondence in accordance with current graphics standards set by the Hospital within current graphics standards set by the Hospital within current grammar and secretarial practices.
• Types and proofreads letters, memos, reports, meeting notices, meeting agendas, meeting minutes for review by the Director and Managers checking for accuracy and completeness and then correctly finalizes all documents for copying, distribution, and filing.
• Ensures inventories of major supplies are never depleted in area.
• Prepares and submits vendor contract renewals or new contract initiations for the department.
• Opens and reviews leader's incoming mail daily.
• Creates and maintains department organizational charts.
• Maintains and edits Managers and Assistant Director in timekeeping system for Directors approval.
• Maintains and exhibits in-depth knowledge of all areas of office techniques, principles and applications and assists others with procedural and application questions.
• Maintains an in-depth knowledge of computer applications and detailed databases and the ability to produce presentations, brochures, reports, etc. using Word, Excel, PowerPoint, Access, Publisher, etc.

• Required H.S. diploma or equivalent, preferred bachelor's degree
• Required at least 3 years of administrative support experience
• Knowledge of general administrative functions and department operations
• Knowledge of utilizing a personal computer using word processing and spreadsheet applications
• Ability to coordinate multiple projects simultaneously, communicate effectively both written and oral, work independently, adapt to changing situations and have close attention to detail
• Experience supporting multiple providers administratively preferred
• Experience with managing multiple calendars and conference planning preferred
• Concur experience preferred