Department Assistant

Texas Children's; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Texas Children's Hospital is seeking a Department Assistant to support busy clinical and administrative teams in Houston, TX. You will handle front-desk calls, scheduling, onboarding, and daily office operations to keep the department running smoothly.

Ideal candidates have a high school diploma and at least two years of administrative or secretarial experience, preferably in healthcare, with strong organization and communication skills.

Qualifications

• Requires HS diploma or equivalent.
• 2 years administrative/secretarial experience, preferably healthcare.
• Experience handling correspondence and scheduling.

Responsibilities

• Answers telephones in a professional manner, takes accurate messages and transfers calls to the appropriate party in a courteous and timely manner.
• Develops and maintains a system for tracking and restocking office supply inventory.
• Coordinates daily general communications functions including mail, courier and electronic correspondence.
• Maintains coffee/food supplies and overall department cleanliness and maintenance.
• Performs department-specific customer service functions.
• Orders and maintains appropriate par levels of office supplies within budget.
• Assists with onboarding of new employees.
• Performs general administrative duties.
• Performs scheduling tasks.
• Adheres to respiratory fit testing requirements for safety.

Skills

Administrative support

Communication skills

Education

High School Diploma or equivalent

Job description

At Texas Children's Hospital, our mission starts with our people. Guided by our HEART values-Humility, Excellence, Accountability, Respect, and Trust-we strive to create a workplace where teammates feel valued, supported, and empowered to do their best work every day.

We're searching for a Department Assistant - who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders.

Think you've got what it takes?

Responsibilities

• Answers telephones in a professional manner, takes accurate messages and transfers calls to the appropriate party in a courteous and timely manner.
• Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and store them in an orderly, easily retrievable manner.
• Coordinates daily general communications functions including 1) timely pick-up, delivery and distribution of departmental mail, accurate preparation of outgoing mail, courier and other mail media items for departmental personnel; 2) reliably handling e-mail and facsimile correspondence as directed
• Maintains in stock and in an orderly manner the coffee and other food supplies provided by department, and ensures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities (carpets, walls, etc.), machines, etc.
• Performs department specific customer service functions.
• Orders and maintains appropriate par levels of office supplies and manages within budget.
• Completes assigned tasks for onboarding of new employees.
• Performs administrative duties.
• Performs other essential job-related functions.
• Performs scheduling tasks.
• As part of our commitment to maintaining a safe and healthy workplace, all successful candidates will be required to undergo respiratory fit testing in compliance with occupational health and safety standards.

Qualifications

• H.S. Diploma or Equivalent Required
• 2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment required