Hospitality Program Administrative Specialist

Central Texas College; Killeen, Northern (TX, KY); Hybrid; USD 32,000 - 48,000; Full time

Job summary

Central Texas College is seeking an Administrative Support person for the Hospitality Program. Assists with scheduling classes, assigning classrooms, and preparing part-time employment agreements for faculty.

Manages purchase requisitions and assists the Program Coordinator with departmental duties. The role requires a high school diploma or GED, 4 years of clerical experience (or 30 college credits + 1 year clerical experience), and proficiency in Microsoft Office and Colleague/Teams/ATS.

Qualifications

• High school diploma or GED required.
• Four years wage earning clerical experience, or certification/30 college credits plus one year clerical experience.
• Proficient in Microsoft Office Suite and institution software including Colleague, Teams and Applicant Tracking System.
• Skilled in using computers, printers, scanners, and basic troubleshooting.
• Ability to prioritize tasks, meet deadlines, and manage multiple ongoing projects or events.
• Provide courteous and professional service to students, faculty, and staff.
• Familiarity with administrative and clerical procedures including filing systems, scheduling, and records management.
• Must communicate effectively in oral and written English.
• Handle interruptions while maintaining accuracy and efficiency in task completion.
• Must be neat in appearance and provide a positive professional attitude to customers and students

Responsibilities

• Maintain departmental accounts for Hospitality program and assist faculty and staff with their daily classroom and administrative needs.
• Coordinate with bookstore for textbook updates/ordering and review class scheduling and verify classrooms.
• Grant petitions for students who wish to register for classes that require departmental approval.
• Assist the Program Coordinator in the preparation of the annual budgets; process and distribute the proposed budget as required and monitors hospitality budget/accounts.
• Issue and receive keys and maintain the key control ledger, insuring that keys are turned in when an employee leaves the department.
• Prepare and process requisitions for payment of billing and maintenance expenses. Maintain accurate records of expenditures, requisitions, and departmental transactions.
• Check and verify received merchandise and notify Shipping and Receiving and Accounts Payable when purchase orders are received and complete.
• Process all requisitions, travel requests, budget transfers, substitute pay forms, part-time teaching agreements, textbook changes/ textbook lists, personnel status forms, billing, or any other type of correspondence for the Program Coordinator and all full-time and adjunct faculty and assist other departments in this area when feasible.
• Verify balances on the budget summary monthly (budget recap) and maintains a ledger of all Hospitality purchases (requisitions, travel request, vouchers, and printing; prepares all part time employment agreements(PTEA) for department faculty).
• Perform other duties as assigned

Skills

Microsoft Office Suite

English communication

Customer service

Task prioritization

Administrative procedures

Education

High school diploma or GED

Tools

Colleague

Microsoft Teams

Applicant Tracking System

Job description

Central Texas College is seeking an Administrative Support person for the Hospitality Program. Assists with scheduling classes, assigning classrooms, and preparing part-time employment agreements for faculty.

Manages purchase requisitions and assists the Program Coordinator with departmental duties. The role requires a high school diploma or GED, 4 years of clerical experience (or 30 college credits + 1 year clerical experience), and proficiency in Microsoft Office and Colleague/Teams/ATS.