Department Admin Coordinator – Student & Events

Stony Brook; Town of Southampton (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Location pay included

Job summary

Stony Brook University in Southampton, NY is seeking a Department Staff Assistant to support the Department of Speech-Language Pathology and School of Health Professions. The role involves administrative tasks, procurement, expenses, and event coordination, reporting to the Chair of the department.

The position requires a Bachelor’s degree and 2 years of administrative experience; a Master’s degree and 3+ years are preferred. Proficiency with MS Office is essential.

Qualifications

• Bachelor’s degree (foreign equivalent or higher). Two (2) years full time administrative experience in an office setting or higher education/academic setting.
• Proficiency in Microsoft Office Suite (i.e. Outlook, Microsoft Word, PowerPoint and Excel).

Responsibilities

• Provide administrative support to the Department Chair, program staff, and faculty.
• Coordinate calendars, meetings, and room reservations.
• Assist with processing expenses, procurement, and department records.
• Manage and organize student files and department records per accreditation standards.
• Support recruitment, orientation, admissions, and program events.
• Assist with marketing materials, websites, and departmental communications.

Skills

Administrative experience

Office software proficiency

Education

Bachelor’s degree

Master’s degree

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

Job description

Stony Brook University in Southampton, NY is seeking a Department Staff Assistant to support the Department of Speech-Language Pathology and School of Health Professions. The role involves administrative tasks, procurement, expenses, and event coordination, reporting to the Chair of the department.

The position requires a Bachelor’s degree and 2 years of administrative experience; a Master’s degree and 3+ years are preferred. Proficiency with MS Office is essential.