Denver-area Meeting & Events Coordinator

ConferenceSource, LLC; Evergreen (CO); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Health Savings Account

Cell phone reimbursement

401k matching

Year-end bonus

Paid holidays

Vacation package

Job summary

ConferenceSource, LLC is seeking a highly organized Meeting Coordinator to support planning teams for pharmaceutical, bioscience, medical, and life science events. The role requires four days in Golden, CO, with in-office work in the Denver area, and travel up to 10% domestically and internationally.

You will assist with attendee management, signage printing, templates, and vendor coordination, leveraging Canva and MS Office tools.

Qualifications

• Bachelor’s degree in hospitality management, event management, marketing, or communications.
• Experience supporting event/conference teams and/or project management teams.
• Experience with presentation and design tools (e.g., Canva).
• Experience with MS Office including Teams, Planner, and SharePoint.
• Experience with software for registration management (e.g., Cvent) and mobile app solutions.

Responsibilities

• Support meeting planners with event logistics including attendee management, gifting, décor, and onsite support.
• Print production support for conference signage, badging, and onsite print materials.
• Assist with client templates/uploads to launch projects (RFPs, sourcing reports, decks).
• Coordinate with vendors (decor, florists, entertainment, hotel partners).
• Perform office admin tasks: supplies, packing, shipping, and storage area maintenance.
• Provide technology support for mobile apps, conference websites, and registration forms.
• Assist with vendor sourcing for transportation, photography, tote bags, lanyards, and food & beverage.

Skills

Organizational skills

Detail oriented

Multi-tasking

Travel coordination

Client communication

Education

Bachelor’s degree in hospitality management

Event management

Marketing

Communications

Tools

Canva

MS Office (Teams, Planner, SharePoint)

Cvent

Mobile apps

Job description

ConferenceSource, LLC is seeking a highly organized Meeting Coordinator to support planning teams for pharmaceutical, bioscience, medical, and life science events. The role requires four days in Golden, CO, with in-office work in the Denver area, and travel up to 10% domestically and internationally.

You will assist with attendee management, signage printing, templates, and vendor coordination, leveraging Canva and MS Office tools.