Degree Audit Specialist

University of California; Maine; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health and dental plan options

Vision coverage

Retirement plan match up to 8%

Generous leave time and holidays

UNE tuition waiver for employees and/​

Job summary

The University of New England (UNE) seeks a Degree Audit Specialist/Scribe to manage and code degree requirements in DegreeWorks, ensuring accurate degree progress tracking for students. Responsibilities include reviewing program requirements, testing the audit system for accuracy, auditing graduation eligibility, and advising on degree requirements.

They assist with degree exceptions, commencement verification, and may cover the front office.

Qualifications

• Bachelor’s degree from a regionally accredited institution and two years of Registrar’s Office experience or equivalent.
• Knowledge of student information systems and degree audit systems.
• Proficiency with Excel and Microsoft Office Suite.
• Familiarity with degree audit processes and FERPA compliance.
• Strong analytical, attention to detail and ability to handle multiple tasks under pressure.
• Excellent interpersonal and communication skills with diverse stakeholders.

Responsibilities

• Assist with reviewing the curriculum and requirements for academic programs.
• Test and maintain the degree audit system, reviewing for accuracy to ensure reliability and integrity of the data.
• Audit the academic progress for students submitting Applications for Graduation, identifying and notifying advisors and students of potential problems and deviations from requirements.
• Respond to questions about degree audits from faculty advisors and staff, and make corrections as necessary.
• Counsel professional advisors and faculty advisors about undergraduate/graduate degree requirements, academic policies and procedures.
• Assist with processing approved degree requirement exceptions for course substitutions and overrides in the degree audit system.
• Assist Assistant Registrar – Degree Audit and Graduation with commencement processes to verify that all degree candidates have met degree requirements.
• Occasional coverage of the front office.
• Perform all other duties as assigned.

Skills

Analytical thinking

Interpersonal communication

Attention to detail

Multitasking

FERPA compliance

Education

Bachelor’s degree

2+ years registrar’s office experience

Tools

Access

COGNOS

Ellucian Banner

DegreeWorks

Jenzabar

PeopleSoft

Workday

Job description

The Degree Audit Specialist/Scribe is responsible for managing and coding degree requirements within UNE’s degree audit system, DegreeWorks, ensuring accurate tracking of degree progress for students. Key responsibilities include reviewing and coding academic program requirements, testing and maintaining the degree audit system for accuracy, auditing students’ academic progress for graduation eligibility, responding to degree audit inquiries, advising on degree requirements, and assisting with processing degree exceptions and commencement verification.

Responsibilities

• Assist with reviewing the curriculum and requirements for academic programs.
• Test and maintain the degree audit system, reviewing for accuracy to ensure reliability and integrity of the data.
• Audit the academic progress for students submitting Applications for Graduation, identifying and notifying advisors and students of potential problems and deviations from requirements.
• Respond to questions about degree audits from faculty advisors and staff, and make corrections as necessary.
• Counsel professional advisors and faculty advisors about undergraduate/graduate degree requirements, academic policies and procedures.
• Assist with processing approved degree requirement exceptions for course substitutions and overrides in the degree audit system.
• Assist Assistant Registrar – Degree Audit and Graduation with commencement processes to verify that all degree candidates have met degree requirements.
• Occasional coverage of the front office.
• Perform all other duties as assigned.

Benefits Overview

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits:
  • UNE tuition waiver for employees, spouses, and domestic partners.
  • UNE tuition waiver for dependents of employees with 1 year of full-time service.
  • 50% tuition reduction if less than 1 year of full-time service.

Qualifications

• Bachelor’s degree from a regionally accredited institution plus a minimum of two years of relevant Registrar’s Office experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
• Knowledge of student information systems and degree audit systems.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Comfortable with the basic principles of simple computer languages or programming.
• Strong logical and analytical problem‑solving skills; good critical thinking; strong attention to detail and ability to coordinate multiple tasks simultaneously in a high‑pressure environment.
• Strong interpersonal and communication skills with the ability to work effectively with various individuals and constituencies.
• Ability to collect, verify, and report data; ability to make procedural decisions or judgments on sensitive, confidential issues while complying with FERPA.
• Experience with report‑writing software such as Access or COGNOS and the ability to collect, verify, and report data.
• Knowledge of customer service standards and procedures, student records principles, policies, and computerized student information systems.
• Ability to maintain confidentiality of student academic records.
• Preferred experience with DegreeWorks and Ellucian Banner or other student information systems (e.g., Ellucian Colleague, Jenzabar, PeopleSoft, Workday).

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.