Project Assistant, SANE

University of New England; Portland (ME); On-site; USD 30,000 - 40,000; Part time

Benefits offered by this job

Multiple health and dental plan options

Up to 8% retirement plan match

Generous leave time including vacation and sick time

UNE tuition waiver for employees, spouses, and domestic partners

Job summary

The University of New England is seeking a Project Assistant in Portland, ME, to support the Sexual Assault Nurse Examiners (SANE) program by providing a wide range of administrative assistance. The ideal candidate will possess strong computer skills and an associate's degree, combined with relevant clerical experience.

Responsibilities include organizing project files, coordinating logistics for training events, and performing regular administrative duties. This part-time position offers a supportive work environment with valuable educational benefits and opportunities to make a meaningful impact.

Qualifications

• 2–3 years of relevant clerical and administrative experience.
• Ability to effectively deal with a wide variety of University personnel, students, and/or outside individuals/organizations.
• Previous UNE experience desirable.

Responsibilities

• Perform regular administrative duties including answering phones and maintaining appointment calendars.
• Organize and maintain project files and records.
• Assist in creating meeting agendas and document packets.
• Coordinate logistics for training events.
• Edit project reports for spelling, grammar, formatting.

Skills

Strong computer skills; proficiency in Microsoft Excel and Word

Strong administrative and organizational skills

Experience with moderately complex filing and records systems

Familiarity with Access database entry

Good reading, spelling/grammar, general writing, and math skills

Education

Associate's degree in business or another appropriate discipline

Job description

Description

The Project Assistant will support the Sexual Assault Nurse Examiners (SANE) program by providing a broad range of administrative assistance and coordination.

Position Information

• Position Type: Professional Staff
• Employment Status: Half Time
• Months: 12
• Campus: Portland, ME

Program Overview

The University of New England's Advanced Nursing Education-Sexual Assault Nurse Examiner (ANE‑SANE) Program is a federally funded initiative that expands Maine's Sexual Assault Forensic Examiner (SAFE) workforce through advanced training, simulation-based education, and trauma‑informed clinical preparation. The program strengthens statewide capacity to provide compassionate, evidence‑based forensic care to survivors of sexual violence.

About the University of New England

UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a study‑abroad campus in Tangier, Morocco, and flexible online offerings. In an uncommonly welcoming and supportive community, UNE offers hands‑on learning, empowering students to positively impact a world full of challenges. UNE is the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in marine sciences, natural & social sciences, business, humanities, and arts.

Benefits Overview

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits:
  • UNE tuition waiver for employees, spouses, and domestic partners.

Responsibilities

• Perform regular administrative duties: answer phones, serve as department receptionist; type, print correspondences, reports, and manuals; order materials and supplies; maintain appointment calendars; set up meetings; photocopy; and more.
• Organize and maintain project files and records, often using cross‑filing/cross‑reference systems.
• Compile, order and oversee distribution and inventory of curricula printing and SANE documents.
• Process specific curricula reporting paperwork and prepare for local partner.
• Perform basic liaison functions with faculty, staff, contract evaluators, or other department/program constituents, routing to senior staff as appropriate.
• Assist in creating meeting agendas and document packets.
• Create and design materials as needed.
• Attend regularly scheduled meetings, including quarterly meetings in Augusta; take minutes; disseminate electronically.
• Coordinate logistics for training events.
• Compile information from manual and computerized records, including use of Access databases.
• Prepare/coordinate bulk or special departmental mailings using mail merge.
• Edit project reports for spelling, grammar, formatting, etc.
• Compile comprehensive end‑of‑year reports; assemble copies; disseminate electronically and in hardcopy.
• Register participants for trainings/meetings and arrange travel and accommodations.
• Confer regularly with supervisor, other department/University personnel, and firms/organizations to plan and coordinate activities, exchange information, and resolve problems.
• Understand and comply with the University of New England Safety Manual.
• Perform other related duties as assigned.
• Travel to out‑of‑town trainings 2–3 times annually.

Qualifications

Associate's degree in business or another appropriate discipline, plus 2–3 years of relevant clerical and administrative experience, or a combination of education and experience providing comparable knowledge and skills.

• Strong computer skills; proficiency in Microsoft Excel and Word required.
• Strong administrative and organizational skills; experience with moderately complex filing and records systems; familiarity with Access database entry a plus.
• Good reading, spelling/grammar, general writing, and math skills; familiarity with bookkeeping/accounting desirable.
• Ability to effectively deal with a wide variety of University personnel, students, and/or outside individuals/organizations.
• Previous UNE experience desirable.

EEO Statement Summary

Consistent with federal and state law and University policy, UNE is committed to equal opportunity for all members of the University community. UNE prohibits discrimination in employment, academic services, or any other area of University life based on race, color, sex, disability, religion, age, ancestry, national origin, sexual orientation, gender identity, ethnicity, genetic information, HIV status, or veteran status. Prohibited bias factors should not influence decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers, or participants in institutional programs, services, and activities.