Degree Audit Specialist

University of New England; Biddeford (ME); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health and dental plan options

Vision coverage

Retirement plan match up to 8%

Generous leave time and holidays

UNE tuition waiver for employees, Spou

UNE tuition waiver for dependents of 1

50% tuition reduction if <1 year of FT

Job summary

The University of New England is seeking a Degree Audit Specialist/Scribe to manage and code degree requirements in DegreeWorks, ensuring accurate tracking of degree progress for students. You will test the system, audit progress for graduation eligibility, and advise on degree requirements with a strong focus on data integrity.

Responsibilities include responding to inquiries, assisting with degree exceptions, and supporting commencement verification, while maintaining confidentiality and

Qualifications

• Bachelor's degree plus a minimum of two years of Registrar's Office experience.
• Knowledge of student information systems and degree audit systems.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Comfortable with basic programming concepts; strong analytical and problem‑solving skills.
• Ability to handle FERPA confidential data and assist with data reporting.
• Experience with degree audits and advising on degree requirements is preferred.

Responsibilities

• Review curriculum and requirements for academic programs and code them in DegreeWorks.
• Test and maintain the degree audit system to ensure accuracy and data integrity.
• Audit student progress for graduation eligibility and notify advisors of issues.
• Respond to degree audit inquiries and make corrections as needed.
• Counsel advisors on degree requirements and academic policies.
• Assist with processing degree requirement exceptions and substitutions.
• Support commencement verification and occasional front office coverage.
• Perform other duties as assigned.

Skills

Student information systems

Excel

Analytical skills

Attention to detail

FERPA compliance

Data reporting

Communication skills

Independent work

Education

Bachelor's degree in a related field

Registrar's Office experience (2+ years)

Tools

DegreeWorks

Ellucian Banner / ERP systems

Access / Cognos reporting

Microsoft Office (Excel)

Job description

Description

The Degree Audit Specialist/Scribe is responsible for managing and coding degree requirements within UNE's degree audit system, DegreeWorks, ensuring accurate tracking of degree progress for students. Key responsibilities include reviewing and coding academic program requirements, testing and maintaining the degree audit system for accuracy, auditing students' academic progress for graduation eligibility, responding to degree audit inquiries, advising on degree requirements, and assisting with processing degree exceptions and commencement verification.

Benefits Overview

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits:
  • UNE tuition waiver for employees, spouses, and domestic partners.
  • UNE tuition waiver for dependents of employees with 1 year of full-time service.
  • 50% tuition reduction if less than 1 year of full-time service.

Responsibilities

• Assist with reviewing the curriculum and requirements for academic programs are accurate and promptly scribed (coded) in DegreeWorks.
• Test and maintain the degree audit system reviewing for accuracy to ensure the reliability and integrity of the data.
• Audit the academic progress for students submitting Applications for Graduation by reviewing the students' intended degrees, majors, minors and specializations to identify and notify advisors and students of potential problems and deviations from requirements.
• Responds to questions about degree audits from faculty advisors and staff, and make corrections to degree audits as necessary.
• Counsel professional advisors and faculty advisors about undergraduate/graduate degree requirements, academic policies and procedures.
• Assist with processing approved degree requirement exceptions for course substitutions and overrides in the degree audit system.
• Assist Assistant Registrar - Degree Audit and Graduation with commencement processes to verify that all degree candidates have met degree requirements.
• Occasional coverage of the front office
• Performs all other duties as assigned.

Qualifications

Bachelor's degree from a regionally accredited institution plus a minimum of two years of relevant Registrar's Office experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

• Knowledge of student information systems and degree audit systems.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Comfortable with the basic principles of simple computer languages or programming
• Strong logical and analytical problem‑solving skills; good critical thinking skills; strong attention to detail and ability to coordinate multiple tasks simultaneously in a high‑pressure environment. Ability to work independently with minimal supervision, manage multiple tasks simultaneously and maintain productivity despite interruptions.
• Strong interpersonal and communication skills with the ability to work effectively with various individuals and constituencies.
• Ability to collect, verify, and report data; ability to make procedural decisions or judgments on sensitive, confidential issues while complying with FERPA.
• Experience with report writing software such as Access or COGNOS and the ability to collect, verify, and report data.
• Knowledge of customer service standards and procedures, student records principles, policies, and computerized student information systems.
• Ability to maintain confidentiality of student academic records.
• Preferred experience with DegreeWorks and Ellucian Banner or other student information systems (e.g., Ellucian Colleague, Jenzabar, PeopleSoft, Workday).

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.