Defense Administrative Assistant — Program & Scheduling Specialist

Precise Systems; Maryland; Presencial; USD 67.000 - 95.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Life and AD&D coverage

Disability insurance

Retirement plans

Holiday pay

Descripción de la vacante

Precise Systems seeks an experienced administrative assistant to provide administrative, technical, and programmatic support at the DEVCOM Chemical Biological Center (CBC) to support the Research and Operations Directorate's missions, functions, and operations.

This role requires coordinating budgets and travel, maintaining records in DoD systems, and preparing meeting materials, with a focus on accuracy, security, and efficient office operations.

Formación

• 2 years’ experience in DoW engineering or programmatic support.
• Experience with GFEBS (General Fund Enterprise Business System).
• Experience with providing financial data and record-keeping.
• Experience with ATAAPS (Automated Time Attendance and Production System).
• Record keeping and meeting minute captures/follow-up.
• Advanced experience with Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
• Ability to obtain and maintain a DoW security clearance.
• Ability to use or learn DTS (Defense Travel System).
• High School Diploma or GED.

Responsabilidades

• Assist the Branch Chief, Principal Investigators and other team members with budget, travel and programmatic inquiries.
• Proactively manage developing solutions by providing support to senior administration and management personnel.
• Provide financial data and record-keeping.
• Perform Administrative tasks in GFEBS and timekeeping duties in ATAAPS.
• Place orders using COUPA.
• Route documents for digital workflows including PR&A forms, SOPs, and travel documents.
• Schedule and prepare meeting arrangements.
• Maintain meeting minute captures/follow-up.
• Maintain calendars for multiple Branch Chiefs.
• General office support including daily logs and inventory handling.
• Edit civilian travel schedules and cross reference payments in the Defense Travel System.
• Control and create conference room scheduling.

Conocimientos

Microsoft Office

Educación

High School Diploma or GED

Herramientas

GFEBS

ATAAPS

DTS

COUPA

Descripción del empleo

Precise Systems seeks an experienced administrative assistant to provide administrative, technical, and programmatic support at the DEVCOM Chemical Biological Center (CBC) to support the Research and Operations Directorate's missions, functions, and operations.

This role requires coordinating budgets and travel, maintaining records in DoD systems, and preparing meeting materials, with a focus on accuracy, security, and efficient office operations.